Billing Specialist

We are a Plumbing, Heating, and Air Conditioning company looking for a Accounts Receivable Billing Specialist & Administrative Assistant to join our team!

We are looking for a candidate with proficiency in QuickBooks and Adobe Acrobat (strongly preferred), but we are willing to train the right candidate. Must have excellent computer skills with knowledge in Microsoft office/email and overall strong computer and typing skills (data entry). Additionally, to be considered for this position, we are looking for someone who is a dependable team player (very important), pro-active working independently at times, has strong basic math skills for billing and proofreading skills, attention to detail by doing research and billing accurately and on time with deadlines, demonstrates professionalism and politeness in all communications (phone, email, and with coworkers) while assisting the owner in his everyday business needs.

_ The job will be predominantly billing and to help manage accounts receivable while assisting the owner in his daily business needs._ This position is heavily centered around billing (paperwork), researching to complete billing tasks, and communication with vendors, technicians, and customers for accounts receivable collection. We are seeking a candidate with persistence, a strong drive to succeed, and the skills necessary to effectively help manage our billing and accounts receivable.

* Please, no phone calls.*

Responsibilities:

• Entering in billing information to process and generate invoices accurately and in a timely manner.
• Conduct thorough proofreading of billing documents to ensure accuracy
• Researching jobs in order to bill correctly
• Reach Daily Billing Goals
• Continuously ask questions and work through obstacles till bill is complete
• Work through each bill to completion
• Utilize QuickBooks and Adobe for billing and financial transactions
• Maintain organized records of billing activities
• Provide exceptional customer service when addressing billing inquiries
• Following up frequently on past due invoices
• Helping assist in inputting Monday.com orders
• Helping to manage the company email account and drafting professional emails
• Assisting the owner daily with various tasks and projects
• Assist in general office tasks as needed

Experience:

• Proven experience in billing: accounts receivable, billing inquiries
• Familiarity with QuickBooks and Adobe Acrobat software is a plus
• Strong data entry skills with high accuracy
• Excellent organizational abilities to manage multiple tasks effectively
• Proficient in Microsoft Office suite
• Ability to work collaboratively in a team environment

Customer service: 3 years (Required)

Quickbooks: 1 years (Strongly preferred)

Adobe Acrobat: 1 years (Strongly preferred)

We are seeking a candidate who possesses the following qualities:

• Self-Driven and Proactive
• Positive, Helpful, Supportive, Can-Do Attitude, Team Player
• Goal-Oriented and Focused
• Highly Organized
• Detail Oriented in billing
• Expert Computer Skills and Fast, Proficient Typing Skills
• Enjoys Conducting Research and Problem-Solving
• Ability to Multitask Effectively
• Strong Communication Skills for dispatching and coordinating with technicians in the field
• Excellent Problem-Solving Abilities

* Please note: there might be a computer skills test upon hiring. It is much preferred to know QuickBooks and Adobe, but we will train for the right candidate.

Additional Responsibilities may include, but are not limited to:

• Providing assistance and information to customers, and directing calls as needed
• Maintaining office supplies inventory by regularly checking stock levels and anticipating needs
• Contributing to team efforts by efficiently accomplishing billing tasks
• Providing real-time scheduling support by booking appointments and helping to prevent conflicts
• Carrying out various administrative duties such as filing, typing, copying, binding, scanning, etc.

* This is a smoke-free environment.

Please, no phone calls.

Compensation will be based on experience and qualifications.

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Application Question(s):

• What qualities do you believe you would bring to this role?

Education:

• Associate (Preferred)

Experience:

• Adobe Acrobat: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: In person