Bookkeeper

Job Description -Bookkeeper

The Bookkeeper supports the daily operations of the Village by performing a wide range of administrative, financial, and customer‑service functions. This role is responsible for assisting the Clerk and Treasurer with daily tasks and assisting residents with any questions or concerns. The Council may stipulate any other qualifications of the Bookkeeper, with recommendations from the Personnel Committee and the Village Manager. The Bookkeeper shall report to the VIllage Manager.

Compensation is to be on an hourly basis.

The Bookkeeper is responsible for

• Collect and process property tax payments; enter transactions into the Tax Module and Cash Receipts system.
• Process all in-person payments, including:
• Old Town Hall reservations
• Permit fees
• State and County checks
• Enter all payments into the Cash Receipts module and prepare documentation for bank deposits.
• Prepare the monthly Treasurer’s Report for the Village and DDA.
• Generate the monthly disbursement report for Village Council meetings.
• Assist with financial documentation required for audits or Council review.
• Research, prepare, and submit grant applications on behalf of the village. Track grant requirements, deadlines, and reporting obligations.
• Manage reservations for the Old Town Hall and Crossman Park.
• Handle distribution and tracking of water testing bottles.
• Provide front-desk support, answer phone calls, and assist residents with inquiries or service needs.
• Complete various required municipal forms throughout the year.
• Maintain records and documentation related to ongoing projects, including road project tracking.

The Bookkeeper will assist the Clerk with

• Receiving, logging and preparing incoming mail for review and distribution by designated staff.
• Manage the Accounts Payable module, including invoice entry, verification, and payment processing.
• Maintain accurate records of all incoming correspondence.
• Utilize the General Ledger module to oversee and review all journal entries.
• Perform monthly bank reconciliations for:
• Village of Ortonville
• Downtown Development Authority (DDA)
• Friends of Amos
• Collect and total timesheets for the office, DPW, and Village Council

The Bookkeeper will assist the Treasurer with

• Processing bi weekly payroll, run payroll reports, and submit payroll tax payments

Must have knowledge of BS&A Software

Pay: $22.00 - $26.00 per hour

Benefits:

• Employee assistance program

Work Location: In person