Bookkeeper / Accounting coordinator

PT Noodles Holdings Inc. is a multi-unit restaurant group operating several restaurant locations along with related supply, production, and management operations.

The Corporate Bookkeeper / Accounting Coordinator is responsible for managing the daily financial bookkeeping operations of the company, with a primary focus on recording, organizing, and controlling company expenses and operational financial transactions.

This role also manages the company payroll process, ensuring employees are paid accurately and payroll records are properly maintained.

The position serves as the central coordinator of the company’s bookkeeping workflow, ensuring financial data is organized, documented, and ready for reporting.

This role also coordinates work with the remote bookkeeping support team in Vietnam, whose primary role is assisting with sales data entry and financial reporting data preparation.

In addition to daily bookkeeping duties, this role assists management in developing internal financial systems, procedures, and financial standards to support operational growth and financial organization.

The position also provides financial administrative support to the CEO and executive leadership team.

Core Responsibilities:

1. Expense Bookkeeping (Primary Responsibility)

The primary responsibility of this role is managing and recording all company operational expenses and financial transactions.

Responsibilities include recording and organizing:

• Vendor invoices
• Gas and fuel expenses
• Utility bills (electricity, water, internet, phone)
• Rent and lease payments
• Equipment purchases
• Food and ingredient purchases
• Supply purchases
• Insurance payments
• Software subscriptions
• Maintenance and repair expenses
• Office and operational expenses

All transactions must be:

• accurately recorded
• properly categorized
• supported with documentation

2. Payroll Administration

The Corporate Bookkeeper will manage the company payroll process for all employees.

Responsibilities include:

• Process employee payroll
• Verify employee hours and payroll data
• Ensure payroll is processed accurately and on schedule
• Maintain employee payroll records
• Record payroll expenses in the accounting system
• Track payroll taxes and payroll liabilities
• Coordinate with payroll service providers if applicable
• Ensure payroll documentation is properly stored

3. Payroll Compliance & Labor Monitoring

The Corporate Bookkeeper will assist management in monitoring payroll compliance and labor costs across all restaurant locations.

Responsibilities include:

• Ensure payroll records comply with company policies and applicable labor regulations
• Maintain accurate payroll documentation and reporting records
• Monitor labor costs and payroll expenses across restaurant locations
• Assist management in tracking labor cost percentages and overall payroll expenses
• Identify unusual payroll activity or discrepancies
• Provide payroll and labor data to management for operational decision-making

4. Accounts Payable & Vendor Management

Manage vendor payments and purchasing records.

Responsibilities include:

• Record vendor invoices and bills
• Process purchase orders
• Track vendor balances and payment schedules
• Ensure invoices are paid on time
• Maintain vendor records and documentation

5. Bank & Transaction Reconciliation

Maintain accuracy between financial records and bank transactions.

Responsibilities include:

• Match bank transactions with accounting records
• Review deposits and payments
• Verify credit card settlement transactions
• Investigate discrepancies

6. Coordination with Vietnam Data Entry Team

The company utilizes a bookkeeping support team in Vietnam who assist primarily with sales data entry and financial reporting preparation.

Responsibilities include:

• Assign sales data entry tasks
• Review data entered by the team for accuracy
• Ensure POS sales data is properly recorded
• Communicate corrections or adjustments
• Ensure data is ready for reporting

7. Development of Internal Financial Systems, Procedures, and Standards

This role assists management in developing and maintaining the company’s internal financial systems and bookkeeping standards.

Responsibilities include:

• Develop standardized bookkeeping procedures
• Establish documentation standards for invoices and receipts
• Implement consistent expense categorization across all entities
• Develop accounting workflows between restaurants, bookkeeping team, and management
• Establish expense approval procedures
• Improve financial organization and transparency

8. Financial Record Organization

Maintain organized financial documentation across the company.

Responsibilities include:

• Maintain organized digital financial records
• Ensure receipts and invoices are attached to transactions
• Maintain documentation for all financial activity
• Prepare records for CPA and tax reporting

9. Financial Reporting Support

Assist management with financial reporting preparation.

Responsibilities include:

• Prepare expense summaries
• Assist with profit and loss reports
• Prepare financial data for CPA review
• Provide financial information to management

10. Executive Financial Support

Provide financial administrative support to executive leadership.

Responsibilities include:

• Assist CEO with financial documentation and data
• Prepare financial summaries when requested
• Provide organized financial information for management decisions
• Assist with financial documents required for lenders, accountants, or advisors

11. Warehouse & Restaurant Inventory Structure and Control

The Corporate Bookkeeper / Accounting Coordinator will assist management in developing and maintaining inventory tracking systems and financial controls for warehouse and restaurant operations.

Responsibilities include:

• Assist in developing a structured inventory management system for warehouse and restaurant locations
• Establish procedures for recording inventory purchases, transfers, and usage
• Coordinate with warehouse and restaurant managers to ensure accurate inventory reporting
• Monitor food and supply purchases and ensure they are properly recorded in the accounting system
• Help establish inventory count procedures and reporting standards for restaurant locations
• Assist management in monitoring inventory cost, waste, and usage patterns
• Support the development of systems that allow management to track food cost and supply cost across restaurant locations
• Ensure inventory-related financial data is organized and available for management reporting

Position Objective:

The goal of this role is to maintain accurate, organized, and reliable financial records across all company entities, while helping develop financial procedures that support operational efficiency and company growth.

Performance Salary Adjustment:

Upon successful completion of the financial system implementation and establishment of stable bookkeeping operations, the salary may be increased to $75,000 per year by the end of the calendar year, subject to management review and approval.

Benefits:

The company offers PTO, but currently does not offer additional benefits. Future benefits such as health insurance or retirement programs may be introduced once company budgets allow.

Pay: From $70,000.00 per year

Benefits:

• Employee discount
• Paid time off
• Paid training

Work Location: In person