Bookkeeper / Administrative Assistant

Pathways To A Better Life, LLC is seeking a professional to assist part-time with bookkeeping in QuickBooks Online and documentation of monthly trainings for each employee. Confidentiality and reliability is a must!

Pathways To A Better Life, LLC is a Wisconsin healthcare facility that provides a full continuum of substance use treatment services for adults suffering with the disease of addiction. Pathways has several locations. This position is to be performed at our main administrative office: 530 State Road 67 in Kiel.

Responsibilities:

• Create invoices and enter payments in QuickBooks based on services rendered. Send invoices monthly and follow-up on aging receivables.
• Prepare bills in QuickBooks for payment. Scan and attach bills and purchase receipts.
• Track training details for each employee. Communicate with department managers regarding required training areas that are missing for any employee.
• Obtain knowledge of all Pathways' services and contract details to successfully perform duties.
• Assist with other general office duties as needed.

Qualifications:

• Can multitask several important projects to meet deadlines.
• Knowledge of Microsoft Excel and Intuit QuickBooks required.
• Has good communication and writing skills.
• Able to solve problems, seek out answers, and communicate results.
• Maintain clear boundaries between work and personal life.
• Healthy communication which involves active listening, strong leadership, organizational skills.
• Can work independently and work well with others.
• Will be approachable and available.
• Able to de-escalate situations.
• Is detail-oriented.
• Has a positive attitude, a passion to help others, and a desire to improve the health of our community one person, and one family at a time.

Office hours are 8am-4pm, Monday - Friday.

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Have you received HIPAA training and worked with PHI before?
• How is your previous experience relevant to this role?

Work Location: Hybrid remote in Kiel, WI 53042