Bookkeeper / Administrative Assistant

Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! We manufacture and supply tropical fish and pet stores with our dry and frozen tropical fish foods. We are looking for someone to handle essential bookkeeping responsibilities with administrative support to ensure smooth office operations. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to handle a variety of tasks that keep our business running efficiently. If you thrive in a fast-paced environment and enjoy supporting team success through meticulous financial management and administrative excellence, this opportunity is perfect for you!

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including data entry, invoicing, expense tracking, and bank reconciliations
• Handle front desk duties such answering multi-line phone systems, and directing calls with professional phone etiquette
• Support office management by organizing files
• Assist with clerical tasks such as proofreading documents, data entry and filing
• Provide exceptional customer service by responding promptly to orders, shipping dates, vendor orders and supporting customers as needed
• Perform general administrative duties including proofing correspondence, and supporting personal assistant tasks as needed

Requirements

• Proven experience with bookkeeping software such as QuickBooks and strong computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Previous office experience in administrative or clerical roles with excellent organizational skills and attention to detail
• Typing skills with proficiency in data entry and document proofreading
• Knowledge of office management procedures, filing systems, and time management techniques
• Customer service experience with a friendly demeanor and effective communication skills

Pay: $18.00 - $20.00 per hour

Work Location: In person