Bookkeeper / Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! This vital role combines accurate financial record-keeping with efficient administrative support, ensuring the smooth operation of our office. The ideal candidate is energetic, highly organized, and possesses excellent communication skills. You will be responsible for managing bookkeeping tasks, providing exceptional customer service at the front desk, and supporting daily office functions with enthusiasm and professionalism. This paid position offers an exciting opportunity to grow your skills in a collaborative environment dedicated to excellence.

Duties

• Manage accounts receivable and payable using QuickBooks or similar accounting software, ensuring accurate data entry and timely processing of transactions
• Handle front desk responsibilities, greeting visitors, answering multi-line phone systems, and providing friendly customer support
• Maintain organized filing systems, both physical and digital, including document proofreading and data entry
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
• Assist with clerical duties like photocopying, faxing, mailing, and updating office records using Microsoft Office and Google Workspace tools
• Provide exceptional customer service by addressing inquiries professionally via phone or in person while maintaining proper phone etiquette
• Support bookkeeping activities related to payroll, invoicing, and financial reporting to ensure accurate record keeping

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), and general computer literacy
• Previous clerical or administrative experience with data entry, filing, proofreading, and document management
• Excellent communication skills in English; bilingual abilities are a plus for serving diverse clients
• Experience in customer service roles such as dental or medical receptionist roles is highly desirable
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Knowledge of office management procedures including calendar management and phone etiquette

Join us to be part of a vibrant team where your organizational talents and positive attitude will make a real difference! We value energetic professionals eager to contribute their skills while growing within a supportive workplace dedicated to excellence.

Pay: $24.00 - $27.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person