Bookkeeper and Accounts Payable Specialist

Full-Time · On-Site · Finance · $52,000 – $68,000 DOE

ABOUT NEATO

Neato is one of the most operator-focused companies in enterprise eCommerce. We buy inventory, become the seller of record on Amazon, and run the entire channel end-to-end for brands doing $20M–$300M+ in revenue. No hand-waving. No strategy decks. We own outcomes.

The finances behind this operation need to be as tight as the business itself. When the books are clean, we move fast. When they're not, everything slows down. This role keeps us moving.

WHAT THIS ROLE ACTUALLY IS

This is a full-cycle finance role. Equal parts bookkeeper and AP specialist. You own the ledger, you own the vendor relationships, and you own the accuracy of every number that lands in front of leadership. The books and the bills are both yours every week, without exception.

You'll be the financial backbone of the organization — the person who catches errors before they compound, turns invoices around without reminders, and brings calm and clarity to month-end close. If you love clean ledgers and zero-discrepancy bank statements, this role is for you.

WHAT YOU'LL OWN

• Accounts payable — end to end — Receive, code, review, and process vendor invoices accurately and on time. Manage vendor records, resolve discrepancies, and maintain up-to-date W-9s. This is the clearest line between your work and operational health.
• General ledger & reconciliations — Post journal entries and adjusting entries, maintain supporting documentation, and reconcile bank statements and credit card accounts on a weekly and monthly basis.
• Financial reporting — Prepare and deliver monthly P&L, balance sheet, and cash flow summaries to leadership. Translate numbers into something the business can actually act on.
• Payroll & expense processing — Run bi-weekly payroll and manage employee expense reimbursements. Ensure every disbursement is accurate, documented, and on schedule.
• Month-end & year-end close — Own the close process — accruals, prepaids, and all supporting schedules. Support the external CPA with audit prep and tax documentation.

A TYPICAL WEEK

✓ Processing and coding incoming vendor invoices and routing for approval

✓ Reconciling bank and credit card accounts and resolving any discrepancies

✓ Posting journal entries and updating the general ledger

✓ Responding to vendor payment inquiries and managing relationships

✓ Preparing weekly cash flow and AP aging reports for leadership

✓ Supporting payroll processing and employee reimbursement review

MUST HAVE

✓ 2–4 years of hands-on bookkeeping or accounts payable experience

✓ Proficiency in QuickBooks Online — you use it daily, not occasionally

✓ Strong command of Excel or Google Sheets — pivot tables, VLOOKUPs, formulas

✓ Solid understanding of GAAP fundamentals and the full accounting cycle

✓ Exceptional attention to detail — you catch errors that most people miss

✓ Ability to manage multiple deadlines and work independently without hand-holding

✓ Clear, direct communication skills for vendor and cross-team interactions

BONUS POINTS

• Associate's or Bachelor's degree in Accounting, Finance, or Business

• Certified Bookkeeper (CB) or Certified Public Bookkeeper (CPB) designation

• Experience with payroll platforms — ADP, Gusto, or similar

• Familiarity with Bill.com, Expensify, or similar AP automation tools

• Experience supporting a CPA during tax season or an annual audit

HOW SUCCESS IS MEASURED AT 12 MONTHS

Accuracy

Zero-discrepancy reconciliations every month

AP timeliness

Invoices processed and paid on schedule

Reporting speed

Clean financials in leadership's hands on time

Close efficiency

Month-end close runs without drama

Vendor relationships

No outstanding disputes, records current

Audit readiness

Documentation complete and organized year-round

WHO THRIVES HERE

✓ You're naturally organized and take pride in spotless records

✓ You don't wait to be told something is off — you find it first

✓ You're comfortable being the only finance-specific hire and owning the full picture

✓ You treat deadlines as non-negotiable, not suggestions

✓ You enjoy building clean processes more than inheriting messy ones

HOW THIS ROLE FITS

Leadership sets the strategy. The CPA handles tax and compliance. You are the engine in between. You keep the numbers clean, the vendors paid, and the reporting accurate so the business can move at the speed it needs to.

This is a chance to own the financial operations of a fast-moving eCommerce company — not maintain someone else's system, but build the one that actually works.

Neato is an equal opportunity employer. We hire based on talent, skill, and potential.