Bookkeeper (part-time)

Job Description - Bookkeeper

REPORTS TO

Owners / Administrators

Job Summary

Follows company policies in the proper maintenance, execution and distribution of records pertaining to occupancy, income, and expenses. The Bookkeeper records, reconciles, and audits accounting data. In addition to taking the lead on entering financial transactions into the bookkeeping system, the Bookkeeper will carry out a wide range of activities.

SPECIFIC REQUIREMENTS

· Excellent knowledge and understanding of standard business bookkeeping and accounting procedures ensuring compliance with Generally Accepted Accounting Practices (GAAP).

· Intermediate level of computer knowledge – QuickBooks, Microsoft- Excel, Word, Outlook, and the internet.

· Strong written and verbal communication skills and time management skills.

· Must have a vehicle.

· Acceptable criminal background check.

KEY DUTIES AND RESPONSIBILITIES

· Open, sort and route incoming mail and prepare outgoing mail.

· Posts rent, prepares and makes deposits daily.

· Verifies that information on move-in or renewal leases agree with information inputted to the computer.

· Manage banking (deposits, statements, etc.). Prepare Check Requisitions (coding for account & class). Issue checks (Get signatures, mail out).

· Work with Administrators to maintain files (Electronic & Paper).

· Reconcile and balance accounts for Account Receivable and Account Payable in QuickBooks.

· Create and maintain vendor records, including contact information, payment terms, and any other information required.

· Works with tenants to resolve payment problems and to ensure low level accounts receivable.

· Establish credit with vendors when necessary.

· Prepare checks for payment, identify the appropriate account to charge and ensure payments are made in a timely manner.

· Ensure checks are written to the correct payee and in the correct amount.

· Arrange for checks to be signed and prepare checks for mailing.

· Ensure accuracy of monthly financial statements. This includes accurate recording of deposits, payment, and other necessary journal entries.

· Prepare and disburse payments to vendors via QuickBooks

· Post transactions involving cash receipts, disbursements and/or accounts payable and receivable to ledger account.

· Prepares financial statements, cost reports and bank reconciliations as needed.

· Maintains accurate paper trail on all transactions for auditing purposes and accurate/current account balances on each fund.

· Accounts Receivable (posting rent payments for 2 facilities)

· General documents for annual audits.

· Performs other accounting responsibilities, as requested or assigned by management.

· Performs clerical and administrative duties as required.

QUALIFICATIONS

· Minimum 5-year previous bookkeeping experience and / or relevant education.

· Knowledge of QuickBooks.

· Ability to work independently and carry out assignments to completion with little or no supervision.

· Ability to keep complex records and to assemble and organize data for preparing reports.

· Ability to maintain effective working relationships with other employees.

· Keen desire to work with the elderly.

Job Type: Part-time

Pay: $30.00 - $35.00 per hour

Benefits:

• Paid time off

Work Location: In person