Bookkeeping Resolution Specialist (“Fixer”)

POSITION TYPE: Part-Time (15–30 hours per week)

SCHEDULE: Monday–Friday, US Mountain Time

LOCATION: Fully Remote

Do you love taking messy books and making them make sense? Are you the person everyone goes to when something doesn’t tie, doesn’t reconcile, or just looks… off?

Internally, we call this role the “Fixer.” Because that’s exactly what you do.

The Fixer oversees the bookkeeping work for clients; not by doing all the day-to-day entries, but by reviewing, correcting, and making sure everything is right. You’ll find problems, solve them, and ensure clients receive clean, accurate, and understandable financials.

This is a senior-level bookkeeping role focused on technical accounting, quality control, and problem-solving.

WHAT YOU’LL DO

• Fix & Resolve Bookkeeping Problems
• Identify and resolve discrepancies in client books
• Troubleshoot issues between systems (QBO, invoicing/payment platforms, payroll, etc.)
• Investigate A/R and other issues by working inside client systems
• Handle payroll and sales tax discrepancies, including communication with state agencies when needed

Quality Control & Month-End Oversight

• Review bookkeeping work for accuracy and completeness
• Ensure financials are clean, tied out, and ready for reporting
• Review month-end reports before they go to clients
• Maintain high standards across all client files

Monthly Reviews & Client Communication

• Communicate with clients (primarily through our portal)
• Add notes to reports so clients understand their numbers and next steps
• Occasionally communicate with clients via phone or Zoom

Support & Guide the Team

• Answer questions from bookkeepers and provide direction
• Make decisions when things are unclear—this is a decision-making role
• Collaborate in a positive, supportive way to elevate team performance

Cleanup & New Client Onboarding

• Review new client books and create cleanup plans
• Execute and delegate cleanup work
• Build client-specific workflows and SOPs for ongoing success
• Improve Systems & Processes
• Identify workflow issues and help improve them
• Create and update SOPs alongside the team
• Stay aligned with internal processes to keep things running smoothly

WHAT MAKES YOU A GREAT FIT?

• Problem Solver - You enjoy digging into issues and figuring things out; especially the messy ones.
• Decisive & Confident - You make informed decisions and guide others without hesitation.
• Detail-Oriented - You catch what others miss and take pride in accurate financials.
• Collaborative - You support your team and help them succeed.
• Tech-Savvy (We use the heck out of tech!) - You’re comfortable learning new systems, troubleshooting integrations, and figuring out how platforms connect; and why they sometimes don’t.

REQUIREMENTS

• In-depth knowledge of monthly bookkeeping processes and quality control
• Strong understanding of accounting principles and financial reporting
• Experience reviewing and correcting bookkeeping work
• Comfortable handling complex reconciliations and journal entries
• Experience with QuickBooks Online
• Experience troubleshooting integrations and third-party systems
• Comfortable communicating with clients and external agencies when needed
• Please include “Fixer” in the subject line when applying

HOW THIS ROLE WORKS

• You oversee the accuracy of the books—you are the final checkpoint
• You will rarely be client-facing, but will step in when needed
• You are a decision-maker for the bookkeeping team
• You help ensure financials go out accurately and on time

SCHEDULE & AVAILABILITY

We are a lifestyle business: we want you to have the freedom to live the life you want. That said, collaboration matters.

• Core hours: 8:30am–3:00pm MDT
• The majority of your schedule should overlap with these hours

Required Virtual Availability:

• Weekly Team Happy Hour
• Weekly Co-Working Session
• Monthly Team Meeting

BENEFITS

• Fully Remote Position
• Flexible Schedule
• 401k with Company Match
• PTO & Sick Time
• Paid Holidays

WHY JOIN US?

We are a strong, supportive team that shows up for each other and our clients.

• We collaborate, problem-solve, and support each other
• We care about doing great work, and making it sustainable
• We value both results and relationships
• We aim to be a true partner to our clients—so they want to keep us forever

HOW TO APPLY

If you’re the person who loves fixing what others can’t, we’d love to hear from you!

• Send a PDF copy of your resume
• Record a 1–3 minute video introducing yourself and explaining why you'd be a great fit (you can record this on your phone or with a free software like Loom)
• Send the above info and your secret subject line to: hiring@buildyourbooks.com

Pay: $25.00 - $32.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Paid sick time
• Paid time off
• Work from home

Application Question(s):

• Have you carefully followed all the instructions in this job posting — including the listed requirements — and sent your application to hiring@buildyourbooks.com?

Work Location: Remote