Brokerage Operations Coordinator/Transaction Coordinator

About The Company

Savvital is a forward-thinking organization that provides diversified services to small and medium-sized businesses in the international market to enable them to build their future while benefiting from our customized solutions. Our team of educated experts are motivated individuals excited to handle tasks that can bring capacity to your workday. Our mission is to provide an affordable solution to growing companies through strategic task delegation. We envision creating an ecosystem that resonates with the human touch every business needs.

About The Role

As a Brokerage Operations Coordinator/Transaction Coordinator at Savvital, you will play a key role in managing and overseeing real estate transactions from listing through closing. This position offers an exciting opportunity for individuals with strong organizational skills, attention to detail, and the ability to manage multiple deals simultaneously in a fast-paced, virtual environment.

What You’ll Be Doing

Transaction Coordination

• Manage and coordinate real estate transactions from listing through closing.
• Track timelines, contingencies, and ensure all deal milestones are met on time.
  
  

Contract & Documentation Management

• Draft, review, and manage contracts including listing agreements, offers, counteroffers, addenda, and closing documents.
• Facilitate document execution through platforms such as DocuSign.
  
  

Escrow & Due Diligence Coordination

• Coordinate escrow-related activities including inspections, appraisals, disclosures, and closing logistics.
• Maintain due diligence folders, audits, and seller requirement checklists.
  
  

Deal Tracking & Reporting

• Maintain accurate and up-to-date deal files, trackers, and pipeline logs.
• Monitor offers, counteroffers, and transaction progress using tools like Trello or similar platforms.
  
  

Listing & Platform Management

• Manage property listings across platforms such as LoopNet, Crexi, MLS, LinkedIn, and company websites.
• Update property status, pricing, and listing details as required.
  
  

Client & Team Communication

• Act as a liaison between clients, agents, and internal teams, ensuring clear and timely communication.
• Respond to inquiries and manage follow-ups in a structured and professional manner.
  
  

Administrative & Operational Support

• Organize transaction files, closing documents, and internal submissions.
• Handle urgent or quick-turn requests with effective prioritization.
  
  

What We’re Looking For

• Qualification: A 4-Year Bachelor’s degree is preferable, ideally in Business Studies, Real Estate, Finance, or a related field.
• 6 years of experience in a Transaction Coordinator, Administrative, or Operations role within commercial or multifamily real estate.
• Strong understanding of real estate deal flow, escrow processes, and due diligence requirements.
• High attention to detail with the ability to manage multiple transactions simultaneously.
• Strong written and verbal communication skills with a professional tone.
• Familiarity with tools like DocuSign, Trello, CRM systems, and listing platforms is preferred.
• Ability to work independently with a proactive, ownership-driven mindset.
  
  

Compensation & Benefits

• Base Salary: Market Competitive.
• Allowances: Internet, Electricity, Wellbeing.
• Medical Insurance for you.
• Performance-based bonuses.
• Annual bonus and increments.
• Company-wide success bonuses.