Building Maintenance Manager

Job Title: Maintenance Manager
Location: A-81 Shushant Lok Gurgaon
Industry: Hospitality / Serviced Apartments / Hotels
Department: Maintenance & Engineering
Reporting to: Co- Founders
Prefference: Ex-service Men

Job Summary

The Maintenance Manager is responsible for overseeing the upkeep, repair, and preventive maintenance of all building facilities, equipment, and systems to ensure the smooth functioning of the property. This role involves managing a team of technicians, coordinating with vendors, maintaining safety and compliance standards, and ensuring minimal downtime for operations.

Key Responsibilities

General Facility Maintenance

Handle resident requests for repairs, upgrades, or installations.

Inspect units for potential damage, schedule necessary repairs, and ensure preventive and corrective maintenance is completed promptly.

Carry out minor repairs and supervise teams handling plumbing, electrical, HVAC, and carpentry issues.

Maintain logs and daily reports on all maintenance activities.

Technology & Security Systems

Oversee installation, upkeep, and troubleshooting of CCTV surveillance systems to guarantee security coverage.

Ensure optimal functioning of OTT (Over-the-top media services), Internet, and Tatasky DTH systems in both common areas and individual apartments—handle vendor coordination, installation, and routine checks.

Coordinate with external vendors for service upgrades or troubleshooting on technical platforms.

Vendor & Contractor Management

Liaise and negotiate with vendors for pest control, gardening, and other specialized services.

Track vendor performance, ensure contract compliance, and oversee quality and timely delivery of outsourced services.

Environmental & Grounds Management

Direct groundskeeping staff in gardening, landscaping, and outdoor area maintenance.

Develop schedules for watering, pruning, cleaning, and pest control to maintain attractive and healthy greenery.

Administer pest control treatments and ensure compliance with safety standards for both interior and exterior areas.

Administrative Responsibilities

Plan and manage maintenance budgets, monitor expenses, approve invoices, and track expenditure against targets.

Recruit, train, and direct maintenance staff, assign tasks, and schedule shifts.

Prepare reports for senior management on maintenance status, upgrades, safety compliance, and incidents.

Maintain records related to scheduled and unscheduled maintenance, safety certifications, and equipment warranties.

Regulatory & Safety Compliance

Conduct regular inspections and ensure all systems (mechanical, electrical, fire safety, and others) meet local and national safety regulations.

Schedule and record fire drills, equipment tests, and compliance audits.

Expanded Systems: CCTV, OTT, Internet, Tata sky, Pest Control, Gardening

System/Area Manager Responsibilities

CCTV Installation, monitoring, upkeep, vendor coordination

OTT Services Support with streaming service activation/troubleshooting

Internet Oversee ISP setup, reliability, speed, technical support

Tata sky DTH Installation, card management, vendor contact

Pest Control Scheduling, vendor management, compliance documentation

Gardening Staff management, schedule planning, soil and plant care

A maintenance manager's role is hands-on and supervisory, often bridging technical, administrative, and customer service functions to ensure all aspects of a service apartment operate smoothly and safely.

Qualifications & Skills

• Bachelor’s/Diploma in Electrical/Mechanical Engineering or related field.
• Minimum 3–5 years of experience in a similar role, preferably in hospitality.
• Strong knowledge of electrical, plumbing, HVAC, and other technical systems.
• Leadership and team management skills.
• Excellent problem-solving and troubleshooting abilities.
• Good vendor negotiation and contract management skills.
• Proficiency in MS Office and maintenance management systems.

Key Competencies

• Attention to detail and quality.
• Strong organizational and time-management skills.
• Customer service mindset.
• Ability to work under pressure and in emergency situations.

Job Type: Full-time

Pay: ₹30,000.00 - ₹36,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund