Business Executive Assistant - Freelance, Remote

Business Executive Assistant - Freelance, Remote

Magic Global Village, Dubai, United Arab Emirates

Join to apply for the Business Executive Assistant - Freelance, Remote role at Magic.

About the Client

A U.S.-based technology company that provides secure, compliant benefits administration solutions to employers. They help organizations manage eligibility, enrollment, billing oversight, and COBRA administration through nimble, scalable SaaS platforms. The leadership team is hands on and growth focused, working across multiple entities and international teams.

Why does this role exist?

The CEO's time is constrained by complex calendar demands, cross entity priorities, and frequent context switching. This role exists to own executive level coordination, drive follow through across operations and finance, and bring discipline to reporting and compliance cycles.

The Impact you'll make Executive calendar and time management

• Optimize and manage the CEO's calendar across Outlook and Google for multiple business entities and personal commitments.
• Prioritize and protect time for board meetings, executive reviews, audits, and corporate compliance deadlines.
• Coordinate travel and reduce meeting conflicts; provide daily/weekly briefings and agendas.

Financial and operational reporting coordination

• Collect, consolidate, and summarize P&L, balance sheet, and cash flow data for leadership.
• Coordinate month end close deliverables with COOs and finance; track due dates and escalate slippage.
• Prepare concise financial briefings and action items for executive decisions.

Strategic project and follow through ownership

• Track initiatives and action items across divisions; maintain roadmaps and timelines.
• Drive accountability with COOs and owners; flag blockers early and propose next steps.
• Maintain a single source of truth for priorities, status, and risks.

Stakeholder and meeting orchestration

• Prepare executive meeting materials, board packets, and briefing notes.
• Run logistics for executive and cross division meetings; liaise with the India subsidiary and product/engineering leads.
• Ensure vendors/contractors and internal teams meet billing/reporting deadlines; follow up until completion.

Communication and information flow

• Draft executive memos and summaries for C level audiences and cross functional teams.
• Standardize templates for agendas, minutes, and KPI updates to streamline reviews.
• Coordinate across Microsoft Teams, Slack, WhatsApp, SMS, and email to keep decisions moving.

Skills, Knowledge and Expertise

• Degree in business, finance, or related field (MBA preferred) OR equivalent executive level experience.
• Several years supporting a CEO or founder as a strategic Executive Assistant (not purely administrative).
• Demonstrated ability to read, summarize, and present P&L, balance sheet, and cash flow statements.
• Proven program/project management experience coordinating across multiple teams/divisions.
• Proficiency with Outlook, Google Workspace, Google Meet/Zoom; fluent in Microsoft Teams/Slack/WhatsApp/SMS/email communication.
• Available to work Mon-Fri, 9:00 AM-5:00 PM ET (40 hours/week) and able to start ASAP.
• WFH Set Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS.
  • Headset with an extended mic that has noise cancellation and a webcam.
  • Back up computer and internet connection.
  • Quiet, dedicated workspace at home.

Your Superpowers

• Strong business and financial literacy; you translate metrics into decisions and action items.
• Strategic, anticipatory thinking; you see around corners and proactively surface risks and opportunities.
• Excellent written and verbal communication; concise executive briefings and clear stakeholder updates.
• Calendar and time management mastery across tools and entities; impeccable prioritization.
• Program/project management discipline; you drive follow through and maintain accountability without hand holding.
• High integrity, discretion, and reliability; comfortable working with C level leaders and international teams.

Work Setup

• Remote position.
• Must have a reliable internet connection and a quiet workspace.
• Required to provide own computer with Intel Core i5 or similar or higher operating system.

Working Hours

• 40 hours per week.
• Mon-Fri, 9:00 AM-5:00 PM Eastern Time.

Compensation

• $6 per hour.
• No benefits package included.

Seniority Level

Entry level.

Employment Type

Full time.

Job Function

Business Development and Sales.

Industries

Software Development.