Business Services Manager

Position Title: Business Services Manager
Classification: FLSA exempt, Full time
Reports to: Regional Library Director

Overall Responsibility
The Business Services Manager is responsible for all accounting, payroll, and personnel functions of the Statesboro Regional Public Libraries. This employee works with the Regional Library Director, Library Managers, and Board Members in the preparation of budgets and financial reports. This individual plans, organizes, and supervises all aspects of business services for the library system.

Essential Position Functions

 Records all accounting adjustments monthly and at year-end
 Prepares and maintains the library system’s financial reports and budget documents
Prepares, analyzes and reports to all library boards a full accounting of library funds
 Prepares reports (financial and other) as requested by library management
 Oversees the operation and maintenance of the financial accounting system
 Designs and monitors accounting processes for all libraries in our Regional library system  Monitors all financial aspects of purchasing, receiving, supply and inventory operations
 Manages all investments while maintaining adequate operating cash reserves
 Prepares financial information for Georgia Public Library Services Annual Report and Renewal for State Aid
 Prepares and maintains all State Grant Budget reports
 Prepares information for the Agreed Upon Procedures per Georgia Public Library Services requirements.
 Maintains employee personnel records and oversees all employee benefit programs
 Prepares all monthly/quarterly/annual state and federal payroll tax reports and other required reports
 Communicates with library funding agencies as required
 Prepares communications to staff concerning employee benefit updates
 Maintains all general fixed assets records per Library policy
 Coordinates the library system’s property, liability and fiduciary insurance
 Supervises, trains, and evaluates Business Services staff
 Assists with the development and review of personnel and other policies
 Assists Regional Library Director in preparing specifications and bidding documents, reviews formal bids, and makes recommendations to the Library Boards for purchases/contacts as necessary
 Performs other duties as assigned

Required Qualifications

 Bachelor’s degree in accounting
 Strong governmental (fund) accounting background with five or more years of progressively responsible accounting and budgeting experience
 Supervisory experience
 Obtain and maintain a valid Georgia Driver’s License and maintain a Motor Vehicle Report that is within the guidelines of the Library’s Insurance carrier

Knowledge, Skills, and Abilities

 Knowledge of generally accepted accounting principles, governmental accounting practices, financial planning and record keeping, public finance, procurement procedures, budget development and administration
 Proficiency in use of Microsoft Office Programs
 Ability to maintain confidentiality
 Ability to use tact and diplomacy in working with staff, vendors and the public
 Ability to solve problems, exercise discretion, make sound independent judgments, handle job related stress, demonstrate initiative, and employ basic supervisory methods including work delegation and constructive criticism
 Demonstrate attention to detail, accuracy with numbers, and excellent written and verbal communication skills
 Ability to increase knowledge and skills through continuing education and staff development training.

Preferred Qualifications

 Master’s degree in business or related field
 Knowledge of MIP accounting software
 Knowledge of library operations
 Knowledge of current State of Georgia Employee Benefit Plans
 Knowledge of labor laws

Physical Skills

 Ability to sit and use computer for extended periods and operate standard office equipment, daily
 Ability to lift and move up to forty (40) pounds and push one hundred (100) pounds, occasionally
 Ability to work weekends and nights as job requires

Training, Supervision, and Evaluation

The Business Services Manager has the latitude and the responsibility to exercise independent professional judgment within the scope of the library policy. The Business Services Manager is responsive to directions given by Library Management. Formal evaluation and review of the Business Services Manager’s performance is provided by the Regional Library Director.

Working Conditions

 Majority of work performed in general office and library environment
 Requires availability for extended hours as needed
 Requires evenings and/or weekends
 Requires periodic participation and attendance at events and training

This position description is not intended to be a complete list of all responsibilities, skills or working conditions associated with this position and is subject to review and change at any time in accordance with the needs of the Statesboro Regional Public Libraries. Reasonable accommodations may be made to enable someone with a qualifying disability to perform the essential functions of the position.

Pay: From $65,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person