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Certified Book Keeper
Benefits:
- Employee discounts
- Paid time off
Job Description
Certified QuickBooks Bookkeeper (Part-Time)
Organization: Boxwood Learning Center
Location: Remote or Hybrid (New Jersey preferred)
Schedule: Approximately 15 hours per week
Compensation: $400 per week
Status: Independent Contractor (1099)
Location: Remote or Hybrid (New Jersey preferred)
Schedule: Approximately 15 hours per week
Compensation: $400 per week
Status: Independent Contractor (1099)
About Boxwood Learning Center
Boxwood Learning Center is a nonprofit organization dedicated to supporting youth and young adults through education, workforce development, restorative justice programming, and community-based initiatives. Our programs include GED preparation, career pathways, mentoring, and violence prevention initiatives funded through public and private grants.
We are seeking a reliable and detail-oriented Certified QuickBooks Bookkeeper to maintain accurate financial records and support grant compliance requirements.
Position Summary
The Certified QuickBooks Bookkeeper will be responsible for maintaining accurate financial records in QuickBooks Online, ensuring proper coding of transactions, supporting grant reporting requirements, and assisting with monthly financial statements. The ideal candidate has experience working with nonprofit organizations and understands fund accounting principles.
Key Responsibilities
QuickBooks Management
Maintain and update financial records in QuickBooks Online- Properly categorize and code transactions according to funding sources
- Maintain accurate chart of accounts aligned with nonprofit funding streams
- Oversee the General ledger Support auditor during audit months
Reconcile bank and credit card statements monthly
Record payroll journal entries (ADP or other payroll system)
Grant and Program Tracking
Track expenses by program, grant, and funding source- Assist with preparation of financial reports required by funders
Ensure expenses are properly allocated according to grant guidelines
Maintain supporting documentation for compliance purposes
Financial Reporting
Prepare monthly financial reports including:Profit & Loss Statement
- Balance Sheet
- Transaction detail reports General Ledger
Identify and correct uncategorized or unusual transactions
Maintain organized financial records for audit readiness
Accounts Support
Record vendor payments and expenses- Track contractor payments as needed
Assist with documentation needed for 1099 reporting
Maintain digital filing of receipts and supporting documents
Required Qualifications
Certified QuickBooks ProAdvisor OR equivalent QuickBooks certification- Minimum 2 years experience using QuickBooks Online
Experience working with nonprofit organizations preferred
Understanding of grant tracking and restricted funds
Strong attention to detail and accuracy
Ability to maintain confidentiality
Strong organizational skills
Preferred Qualifications
Experience supporting nonprofit audits- Familiarity with fund accounting principles
Experience working with multiple funding sources
Experience with payroll journal entries (ADP or similar)
Ability to communicate clearly regarding financial questions
Deliverables Expected Weekly
Transactions categorized and reconciled timely- Clean and organized QuickBooks file
Monthly financial reports prepared by the 10th of each month
Identification of uncategorized transactions for review
Communication regarding any discrepancies
Compensation
$400 per week
Approximately 15 hours per week
Approximately 15 hours per week
To Apply
Please submit:
Resume- QuickBooks certification
Description of experience with nonprofit bookkeeping
Two professional references
Flexible work from home options available.
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