Charter Sourcing Executive

As a Charter Sourcing Executive, you will be responsible for identifying, sourcing, and securing the most suitable aircraft for client charters, ensuring competitive pricing, operational efficiency, and a seamless execution of flights. You will play a crucial role in aircraft procurement, pricing negotiations, flight monitoring, and operator relations, working closely with the Charter Sales team to ensure client needs are met at the highest standard.

RESPONSIBILITIES

● Build and maintain strong relationships with aircraft operators globally to secure the best aircraft availability and pricing for charter requests.

● Submit quotes by sourcing and negotiating aircraft availability, ensuring cost-effective solutions while maintaining profit margins and service quality.

● Oversee the end-to-end flight process, ensuring seamless execution from aircraft confirmation to takeoff, including ground handling and slot arrangements.

● Track flights, proactively manage schedule changes, weather conditions and operational disruptions, and communicate updates to stakeholders.

● Ensure all operators meet safety requirements and that aircraft comply with legal and operational requirements.

● Identify and mitigate potential risks such as aircraft substitutions, payload limitations or airport restrictions, ensuring a smooth customer experience.

● Work closely with the Charter Sales team to provide accurate aircraft options, competitive quotes, and expert guidance on aircraft.

● Serve as a key point of contact for aircraft operators, ensuring smooth pre-flight communication and assisting the Charter Sales team to address customer concerns or special requests.

● Conduct post-flight debriefs, assess operator service levels and track market trends. ● Report directly to the Head of Charter Sourcing, ensuring all flight records, CRM updates and contract documentation are accurately maintained.

REQUIREMENTS / SKILLS:

● Fluency in English (additional languages such as French, Spanish, or Arabic are a plus).

● Minimum 2 years of experience in Charter Sourcing, Flight Operations, or Private Jet Brokerage.

● Strong understanding of aircraft performance metrics, charter pricing structures, and aviation regulations.

● Ability to work with CRM platforms (e.g., HubSpot, Salesforce, or aviation-specific tools like Avinode)

● High attention to detail, ability to multitask, and problem-solving mindset under pressure.

● Excellent negotiation skills to secure competitive charter rates and exclusive deals.

Job Type: Full-time

Pay: AED7,000.00 - AED9,000.00 per month

Application Question(s):

• Are you currently located in the United Arab Emirates?
• Do you have strong understanding of aviation regulations and charter pricing structure?

Experience:

• charter sourcing/private jet brokerage: 2 years (Preferred)