Clerical Specialist

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Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support, Combined Court Operations, Sheriff's Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors and those with Disabilities in Aging and Disability Services, and Veterans in Veterans Services. Our employees also remain committed to serving the cultural, human, recreational, and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For submitted application inquiries please contact careers@milwaukeecountywi.gov. Please note: an online application must be submitted for consideration.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Closing Date: January 7th, 2026, or upon receipt of the first 50 applicant submissions

Clerical Specialist
Children, Youth, and Family Services
Hourly Range: $16.70 - $25.05

Job Summary: The Clerical Specialist will provide clerical and administrative support to the Children’s Disability programs of Birth to Three, CCOP, and CLTS within Children, Youth, and Family Services (CYFS). This position will assist with data collection and entry, gathering information from internal and external partners, as well as providing technical assistance and support to contracted agencies. The Clerical Specialist is also responsible for communication with staff, partners, and providers across all programs.

Job Responsibilities:

• Provide customer services, address inquiries, and other essential duties. Monitor, review, sort, and handle program email and mailbox correspondence.
• Review and approve invoices and remittances.
• Assist with developing meeting agendas. Distribute agendas, take/distribute meeting notes and assist with leadership schedule. Support provider inquiries and children’s disability program agencies.
• Collect data, enter and update in the County database ensuring confidentiality of all records.
• Establish objectives to complete projects and special assignments. Determine priorities, manage time, gain support of other staff, monitor progress, resolve issues, and adjust plans.
• Maintain inventories for all CYFS related products and goods, assist with newsletter, summer camps, and conferences. Operate office equipment such as laptops, printers, copiers, and fax. Participate in training as well as meetings.
• Perform all other duties as assigned.

Minimum Requirements:

• Current resident of the State of Wisconsin
• High School Diploma or GED equivalent required
• At least one (1) year of experience providing clerical, office support, and data entry required
• Basic knowledge of reporting software required
• Intermediate knowledge of Database concepts required
• Advanced knowledge of all related computer and software applications, such as Microsoft Word, and Excel required

Preferred Qualifications:

• Associate degree or higher in Administrative Assistant or Information Systems

Required Skills and Abilities: Be a team player with the ability to work harmoniously and effectively with co-workers and external contacts; oral and written communication skills. The position will have frequent contact with professionals across other departments and external entities to gather and/or give information in a confidential manner. Must have the ability to read, write, comprehend, and analyze documents, routine reports, and correspondences; proficient with word processing, data entry, and speak effectively before both internal and external groups.
NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.