Client Secretary Officer

We are seeking a detail-oriented, client-focused Company Secretary Officer to join our Corporate Team in Dubai. This team plays a pivotal role in supporting our UAE client base by managing corporate secretarial, compliance, and governance obligations.

The successful candidate will assist project management and business development teams on client engagements. This is a hands-on role for someone experienced in UAE corporate secretarial matters, who thrives in a high-performance, multinational environment and is committed to delivering excellence in client service.

Key Responsibilities

• Corporate Secretarial Management: Oversee and manage all corporate secretarial engagements for UAE-based clients, ensuring accurate and timely filing of statutory documents, maintenance of company records, and compliance with local regulations.
• Regulatory Compliance: Ensure clients meet their statutory obligations under UAE laws, including company registration, licensing requirements, corporate governance, and other compliance obligations in line with local authorities (e.g., MOE, DED, DMCC, DIFC).
• Local Research & Advisory: Conduct research on UAE corporate governance and secretarial requirements. Liaise with relevant government authorities and stay informed of legislative or regulatory changes impacting clients.
• Team Coordination & Oversight: Support and assist project management and business development team, ensuring accuracy, compliance, and high-quality delivery in line with internal standards and client expectations.
• Client Interaction: Serve as a primary point of contact for clients on corporate secretarial matters, attending meetings, providing timely updates, and delivering professional advisory services.

Core Requirements

• Bachelor's degree in Business Administration, or a related field
• Minimum of 2 years’ professional experience in corporate secretarial work, with experience in UAE company secretary and compliance.
• Proven career stability, preferably with 2–4 years of continuous service at a single employer
• Strong knowledge of UAE corporate governance and regulatory requirements, including company registration, licensing, and statutory filings.
• Familiarity with working with UAE free zones (e.g. DMCC, DIFC, ADGM) and mainland regulatory frameworks
• Excellent English communication skills—both written and verbal
• Arabic language proficiency is a plus but not required

Preferred Qualifications & Skills

• Exposure to corporate secretarial services and UAE compliance
• Multilingual skills (e.g. Chinese, German, Arabic) are a strong advantage
• Strong analytical skills and high attention to detail
• Positive, solutions-oriented attitude with a passion for client service
• Comfortable working in a multicultural team environment
• Must be based in Dubai.

Our Office Charter

Five simple behavioural promises that will create an amazing and highly productive working environment at Hawksford.

No Hierarchy

We all have an equal right to enjoyment and use of all spaces, regardless of job level or department

Have Fun

Be happy and never be afraid to laugh, enjoy yourself, and create magic moments for others

Say Hi

The office is designed for interaction, so be proactive to build new relationships and spread positive energy on your way

Respect Everyone

We are all different, and that’s a good thing! Be patient, kind and appreciative of these differences

Be Flexible

Bring a positive attitude with you into the office and always be receptive to change.