Construction Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Construction Office Administrative Assistant to work directly with Operations in a construction environment. This role supports field crews, coordinates scheduling, manages customer/client communication, and ensures efficient office workflows, data entry, and record keeping. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional communication, administrative skills, with attention to detail.

KEY RESPONSIBILITIES:

Office & Administrative

• Assists in daily administrative operations, including clerical tasks, data entry, filing systems, and administrative support to construction teams.
• Assists in managing project schedules, coordinates customer/client appointments through phone and email correspondence, and maintain calendar updates for multiple ongoing projects.
• Proven experience in an office or administrative setting, preferably within construction or related industries.
• Ability to knowledgeably and eloquently address all customers questions, concerns, and service issues in a professional manner.

Sales and Social Media

• Assist with preparing quotes, proposals and track sales leads with a desire to learn the industry and materials used.
• Intake sales - Follow-up with customers for future cleanings, power washing, leaf covers and other services.
• Assist in making and posting sales videos and ads on social media, ie. NextDoor, Instagram, Facebook.
• Familiarity with CRM or dispatching systems: Gorilla Desk, preferred.

Qualifications

• 2+ years of office administrative experience (construction industry preferred).
• Strong administrative and organizational skills.
• Excellent communication and customer service abilities.

Pay: $52,000.00 - $57,697.20 per year

Work Location: In person