Construction Office Manager

Overview
We are seeking a dynamic and highly organized Construction Office Manager to oversee the administrative and operational functions of our construction projects. This role is vital in ensuring smooth office operations, effective communication among teams, and efficient management of project documentation and vendor relationships. The ideal candidate brings a proactive, adaptable mindset, exceptional organizational skills, and a willingness to step in wherever needed to keep projects moving forward. You’ll be joining a small, motivated, and growing team with big goals and strong opportunities ahead. This position offers an exciting opportunity to be at the heart of our operations, driving efficiency, integrating new systems and processes, and fostering a collaborative work environment.

Responsibilities

• Manage daily office operations, including front desk duties, multi-line phone systems, and calendar management for project schedules and meetings
• Coordinate and oversee vendor management, including procurement processes, contract administration, and maintaining strong vendor relationships
• Support project teams with document control, filing systems, and accurate record keeping of project files, budgets, and invoices
• Assist with human resources functions such as onboarding new team members, payroll processing (QuickBooks or similar), and employee training & development
• Handle administrative tasks related to budgeting, bookkeeping, and expense tracking to help keep projects within financial targets
• Facilitate communication across departments by preparing reports, managing correspondence, and ensuring timely project updates
• Support planning and coordination of company meetings and team-building activities
• Develop and implement Standard Operating Procedures (SOPs) to improve efficiency and consistency company-wide
• Identify gaps in operations and step in where needed to support teams and maintain workflow continuity
• Assist with the implementation and integration of new systems, tools, and processes to improve overall business operations

Experience

• Proven supervisory experience in an office or administrative role within the construction industry or a related field
• Strong background in office management, including hands-on clerical tasks such as filing, data entry, and front desk operations
• Experience with QuickBooks or similar accounting software for payroll and bookkeeping
• Demonstrated ability to manage schedules and priorities using calendar management tools
• Excellent communication skills with strong phone etiquette and professional interaction with vendors, clients, and team members
• Experience supporting HR functions including onboarding, training & development, and employee relations
• Ability to remain flexible, adapt quickly, and take initiative in a fast-paced environment
• Experience implementing or adapting to new systems and processes is highly preferred

Closing
Join us in this fast-paced and rewarding role where your organizational strength, adaptability, and initiative will directly impact the success of our construction projects. We value individuals who are flexible, solutions-oriented, and ready to step in wherever needed to support the team and keep operations running smoothly.

Pay: From $35.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Experience:

• Office management: 5 years (Preferred)

Work Location: Hybrid remote in Vancouver, WA 98665