Construction Office Manager

Double Black Design is no ordinary construction company. We are proud of our team and support them relentlessly. We are located in Angel Fire, NM with an office in Amarillo, Tx. This job could be remote-hybrid for someone based out of Angel Fire, NM, Amarillo, Tx or the surrounding areas.

Job Title: Office Manager

Position Summary: The Office Manager plays a vital role in ensuring the efficient and organized daily operations of our projects. This individual will be responsible for a wide range of administrative, logistical, and financial support functions, contributing directly to project success and client satisfaction. Ultimately, this position has a direct impact on the bottom line of our projects and the long term success of our business, and the daily job satisfaction of our hardworking team.

The ideal candidate is highly organized, detail-oriented, proactive, and possesses excellent communication skills.

Key Responsibilities:

Project Administration

• Obtain client signatures and property information.
• Fill out and submit permit applications / Assist in scheduling inspections.
• Administer Purchase Orders for subcontractors.
• Help create and administer Change Orders.

Financial Administration:

• Manage Accounts Payable by processing vendor invoices, matching them to POs and receiving records, and preparing them for payment.
• Manage Accounts Receivable by generating client invoices, tracking payment due dates, and supporting follow-up efforts.
• Moderate time clock and send accurate hours to payroll each week.
• Process our cost inbox in Buildertrend.

Material & Tool Procurement

• Coordinate the purchasing of materials, tools, and supplies for projects.
• Assist with basic inventory tracking for commonly used items.

Customer Relations:

• Serve as a key point of contact for customer inquiries and updates, maintaining a high level of professionalism and responsiveness.
• Provide regular project updates to clients as directed by Project Managers.

General Administration:

• Organize and maintain records, both physical and digital.
• Assist with general office administration as required.

Qualifications:

• Administrative experience or aptitude required.
• Strong organizational skills with a proven ability to manage and prioritize multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Excellent Computer Skills
• Proficiency in Google Suite (Docs, Sheets, Gmail, Drive)
• Ability to learn and quickly adapt to apps like Buildertrend and Quickbooks Online.
• Easily manage digital tasks like sending attachments for signature.
• High level of attention to detail and accuracy.
• Ability to work independently and collaboratively as part of a team.
• Knowledge of basic construction terminology and processes is a plus (names of tools & materials).
• High school diploma.

Pay Range:

• Hourly: $20 - $29/hr

Factors that can influence pay within this range:

• Experience Level: Someone with extensive experience in a similar role within construction would command the higher end.
• Software Proficiency: Expertise in specific industry-standard software (e.g., Buildertrend, QuickBooks Desktop/Online, specific ERPs) can increase value.

The final pay rate will be determined by the candidate's ability to own this position and the problems it solves.

Job Type: Part-time

Pay: $21.00 - $29.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Amarillo, TX 79102