Construction Office Manager & Bookkeeper

About Us -- Chenoweth Group Inc. is a growing national construction firm based in Mooresville, NC. We take pride in delivering top-quality projects across the Metro-Charlotte area and beyond. We are currently looking for a highly organized, self-starting Construction Office Manager & Bookkeeper to be the operational backbone of our office.

The Role You will be the bridge between our field crews, clients, and vendors. We need a proactive problem-solver who understands construction bookkeeping, project coordination, and daily office operations. You will ensure that our bills are paid, our clients are invoiced accurately, and our project managers have the administrative support they need to keep jobs on schedule.

Day-to-Day Responsibilities

· Financial & Bookkeeping: Manage all Accounts Payable (AP) and Accounts Receivable (AR) using QuickBooks. Process weekly payroll, handle construction-specific billing (AIA progress billing, schedule of values, lien waivers), and track job costing.

· Project Coordination: Act as the primary point of contact for clients, subcontractors, and vendors. Pull permits, request/track Certificates of Insurance (COIs), and organize change orders, and close out packets.

· Office Operations: Order and track job site materials, manage inventory for office supplies, and support field superintendents with daily administrative needs.

· HR & Compliance: Assist with onboarding new hires, managing W-9s for subcontractors, and tracking workers' comp documentation.

Required Qualifications

· 5+ years of office management and full-charge bookkeeping experience specifically within the construction, trades, or contractor industry.

· Highly proficient in QuickBooks Online

· Deep understanding of construction accounting concepts (job costing, progress billing, lien waivers, and 1099 contractor management).

· Incredible attention to detail and strong communication skills.

Preferred Qualifications

· Experience with construction management software (e.g., Procore, Building Connected, BlueBeam, etc.)

· Prior experience in a fast-paced commercial construction office.

Benefits

· 100% Coverage of Employee Health Insurance (Medical, Vision, Dental).

· 401(k) with 4% match

· 2 Week Paid Vacation & PTO as needed

Schedule:

· 8-hour shift

· Monday to Friday

Pay: $52,000.00 - $57,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have hands-on experience processing AIA (American Institute of Architects) payment applications, specifically G702 and G703 forms?
• Before releasing a final payment to a subcontractor, what specific documents must you have on file to protect the company from liability?
• Explain the difference between a direct job cost and an overhead expense. How do you ensure a materials receipt is tracked correctly in QuickBooks?
• Which of the following construction management or accounting software platforms are you highly proficient in? (Select all that apply)

o QuickBooks Online
o Procore
o Matterport
o Building Connected
o Sage / Foundation
o None of the above

Work Location: In person