Content Editing Associate (Editorial Assistant)

Application:

**Strongly recommend including a cover letter with your resume together in one document when applying.**

Location:

Our offices are located in Waltham, MA, Hagerstown, MD, Indianapolis, IN, Kennesaw, GA, and Madison, WI.

Responsibilities:

We are searching for a Content Editing Associate to join our editorial team. The position requires an individual with very strong organization, communication, and time management skills, as well as someone with close attention to detail and excellent proofreading skills. Prior medical experience and medical knowledge are not required.

The main tasks of the Content Editing Associate are as follows:

• Working closely with one or two physician deputy editors (DEs) to drive progress in an assigned medical specialty.

• Maintaining frequent contact and developing relationships with external specialty authors, editors, and peer reviewers.

• Carefully documenting content developments and workflows in the proper databases.

• Ferrying content through the editorial process, including:

  • Styling and formatting original manuscripts

  • Reviewing and tracking graphics, and coordinating with Graphics and Permissions teams

  • Sending content to a variety of external contributors for review; setting deadlines and following up to ensure timely responses

  • Incorporating contributor revisions for specialty DEs to review

  • Proofreading, checking links and references, and finalizing topics and graphics for publication; ensuring content is error-free and consistent with UpToDate's style guidelines.

• Addressing all editorial tasks in a timely manner.

• Carefully tracking progress toward annual goals and providing accurate monthly reports to indicate completed and in-process work.

• Preparing for and leading specialty meetings with DEs in order to review the current status of the specialty's pending items and discuss next steps.

Education:

Bachelor's degree or equivalent experience

Qualifications:

• Excellent proofreading, communication, time management, and organization skills.
• Editorial experience is a plus, but not necessary.
• Proficiency with Microsoft Office Suite.

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation:

$35,000.00 - $58,600.00 USD

Compensation range listed is based on primary location of the position. Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process.

Additional Information:

Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request.