Contract & Commercial Manager

Job Title: Contract and Commercial Manager (QS, Cost Control & Procurement)

Company: BI Group Location: Dubai, UAE Department: Engineering – Pre-Contract & Post-Contract Reports To: Project Manager Employment Type: Full-Time Experience Level: Senior (10+ years, minimum 5 years in a similar role with a Developer)

Company Overview

BI Group is a dynamic real estate development company based in Dubai, specializing in residential and mixed-use projects. We are committed to delivering exceptional properties that combine innovative design, high-quality construction, and sustainable practices.

Position Summary

The Contract / Commercial Manager is responsible for managing all commercial, contractual, and cost-related aspects of development projects from pre-contract through post-contract stages. The role ensures effective budget control, procurement coordination, value optimization, and contract compliance to deliver projects on time and within approved budgets.

Key Responsibilities

1. Pre-Tender Cost Management

Project Cost Planning & Budgeting

• Prepare detailed pre-construction cost estimates and project budgets.
• Develop comprehensive cost plans and elemental cost analysis.
• Prepare cost breakdown structures and benchmark against market rates.
• Track cost plan development through design stages.
• Report cost status against approved budgets.
• Identify cost overrun risks and recommend mitigation strategies.

Cost-Benefit & Life-Cycle Analysis

• Evaluate design alternatives on a cost-benefit basis.
• Conduct life-cycle cost analysis (LCCA).
• Support value engineering through detailed cost analysis.
• Prepare cost comparison matrices and recommendations.

Market Analysis & Cost Intelligence

• Monitor Dubai construction market rates and trends.
• Maintain cost databases and rate libraries.
• Update unit rates and benchmarks regularly.
• Provide market intelligence and cost escalation forecasts.

2. Value Engineering Leadership

• Lead value engineering initiatives and workshops.
• Structure and manage the value engineering process.
• Assess VE proposals using cost-benefit and technical analysis.
• Prepare detailed VE evaluation reports.
• Coordinate technical reviews with design teams.
• Present VE recommendations to senior management.

3. Tender Documentation Preparation

BOQ Preparation & Quantity Surveying

• Prepare comprehensive Bills of Quantities in accordance with POMI/SMM7 or international standards.
• Structure BOQs with clear sections, specifications, and trade breakdowns.
• Conduct accurate quantity take-offs from tender drawings.
• Verify drawing completeness prior to measurement.
• Reconcile quantities with design and consultant estimates.
• Review BOQs for accuracy, consistency, and completeness.

Tender Documentation Review

• Review and coordinate the full tender documentation package.
• Ensure consistency between drawings, specifications, and BOQs.
• Identify ambiguities, discrepancies, and risks.
• Review insurance, bonding, and contractual requirements.
• Coordinate tender addendums and amendments.

Contract & Procurement Strategy

• Develop procurement and contract strategies.
• Assess suitable contract forms based on project risk and complexity.
• Define scope packaging and interface management.
• Establish tender evaluation criteria and methodology.

4. Tender Analysis and Evaluation

• Conduct comprehensive technical and commercial tender analysis.
• Prepare detailed tender evaluation reports.
• Lead tender clarification meetings.
• Assess contractor financial strength, capability, and pricing.
• Support management in contractor selection.

5. Post-Tender Activities & Contract Finalization

• Conduct post-tender negotiations.
• Prepare contract award recommendations.
• Coordinate contract execution and project mobilization.
• Support final contract documentation and signing.

POST-CONTRACT PHASE

6. Cost Control and Budget Management

Cost Monitoring & Reporting

• Establish and maintain comprehensive cost control systems.
• Monitor project costs and contractor cash flow.
• Prepare regular cost reports:

• Monthly detailed cost reports with variance analysis
• Quarterly executive summaries
• Ad-hoc reports as required

Budget vs. Actual Analysis

• Conduct variance analysis (budget vs. actual/forecast).
• Identify causes of cost overruns or savings, including:

• Design changes
• Variations and extra works
• Provisional sums
• Market price fluctuations
• Contractor claims

7. Valuation and Payment Management

• Review and certify interim payment applications.
• Prepare payment certificates.
• Resolve valuation disputes.
• Ensure timely processing of payments.

8. Variation and Change Order Management

• Identify and issue variation instructions.
• Assess and negotiate variation quotations.
• Evaluate and approve variations.
• Monitor financial impact of changes.

9. Contract Administration

• Monitor compliance with contractual requirements.
• Manage contractual correspondence.
• Chair and attend commercial meetings.
• Handle extension of time (EOT) claims.
• Manage subcontract and supply agreements.

10. Procurement Coordination

• Support procurement strategy implementation.
• Coordinate supplier and subcontractor procurement.
• Control procurement costs.
• Lead vendor negotiations and final appointments.
• Conduct vendor background verification and approval.
• Manage vendor and supplier relationships.

11. Final Accounts and Project Close-Out

Final Account Management

• Prepare and agree final accounts with contractors.
• Negotiate final settlements.
• Escalate unresolved disputes to senior management.
• Support mediation or dispute resolution where required.
• Obtain management approval for settlements.

Project Close-Out

• Process final payments and retention releases.
• Complete final account documentation.
• Support financial and contractual project close-out.

Qualifications & Experience

• Bachelor’s Degree in Quantity Surveying, Civil Engineering, or related field.
• Professional membership (RICS, CIOB, or equivalent) preferred.
• Minimum 10 years’ experience in commercial management, including 5 years with a Developer in the UAE.
• Strong knowledge of UAE construction contracts and market practices.
• Proficiency in cost management software and MS Office.

Key Competencies

• Commercial and financial acumen
• Contractual and legal awareness
• Negotiation and dispute resolution
• Leadership and stakeholder management
• Analytical and reporting skills
• Attention to detail and accuracy

Job Types: Full-time, Permanent

Pay: From AED25,000.00 per month

Experience:

• Real Estate Developer in UAE: 5 years (Required)
• full commercial cycle of large-scale construction projects: 5 years (Required)