Contract Specialist

Purpose: This position is responsible for managing contracts, ensuring compliance with organizational policies & procedures, and providing contractual expertise to support business operations.

Job Summary: The incumbent goal is to provide contractual support to the organization, ensuring that contracts are properly negotiated, executed, and managed.

Main Responsibilities & Tasks

• Assist in preparing tender documents, arranging site visits, and issuing bulletins during the tendering stage
• Ensure that contract particulars are correctly entered into the ERP system for approval and that Blanket Purchase Agreements are signed by contractors & handed over to end users accordingly
• Expedite suppliers and end users to ensure prompt receipt of information in a timely manner & in line with procurement procedures
• Assist in preparing commercial bid reports and commercial clarifications
• Analyze end-user needs to identify repetitive orders and recommend establishing potential Blanket Purchase Agreements
• Assist in negotiating contracts with suppliers, ensuring favorable terms and conditions
• Monitor expiry of existing contracts and Blanket Purchase Agreements to ensure timely re-tendering & mobilization for new engagements
• Process variation requests to existing contracts and Blanket Purchase Agreements as requested by end users in line with procurement procedures
• Ensure that all procurement activities are consistent with approved tenders and contract procedural requirements
• Identify and mitigate contractual risks, develop & implement risk management strategies
• Implement business continuity plans, ensuring minimal disruption to contract management operations
• Ensure compliance with organizational policies, procedures, and regulatory requirements, maintaining accurate records & documentation
• Prepare and submit comprehensive contract reports, including contract performance & compliance
• Analyze contract data, identifying trends, opportunities for improvement, and developing recommendations for contract optimization
• Develop and implement contract metrics, ensuring alignment with organizational objectives & measuring contract performance and effectiveness

Minimum Required Qualifications, Certificates & Skills

• Minimum Bachelor's degree in Law, Business Administration, or related field
• At least 7 years of experience in contract management or related field
• Any relevant certification or training such as:

• Certified Contract Manager (CCM)

• Certified Federal Contract Manager (CFCM)

• National Contract Management Association (NCMA) Certification