Procurement & Tendering Officer

Job Purpose

To manage the procurement, tendering, and contract administration processes for real estate projects, ensuring cost-effective purchasing, compliance with company policies, and timely delivery of materials, services, and contractors required for ongoing and upcoming developments.

Key Responsibilities
Procurement Management

• Source and evaluate suppliers for materials, services, FM, construction, and real estate-related requirements.
  

• Prepare and issue purchase orders (POs) in line with approved budgets and procurement plans.
  

• Negotiate pricing, terms, and delivery schedules to ensure cost efficiency and quality standards.
  

• Maintain and update the approved vendor list (AVL) specific to real estate and property management needs.
  

Tendering & Bidding Process

• Prepare and float RFQs, RFPs, and tenders for contractors, consultants, facility management providers, and service vendors.
  

• Conduct technical and commercial evaluations in coordination with engineering, projects, and finance teams.
  

• Compile tender documentation, comparison sheets, and recommendations for management approval.
  

• Ensure all tendering processes follow company policy, regulatory requirements, and transparency standards.
  

Contract Administration

• Assist in drafting, reviewing, and finalising vendor contracts, service agreements, and project-related contracts.
  

• Monitor contract performance, ensuring adherence to timelines, deliverables, and quality requirements.
  

• Maintain contract records, amendments, and renewal schedules.
  

Supplier Relationship Management

• Develop and maintain strong relationships with suppliers, contractors, and service providers.
  

• Monitor supplier performance and resolve disputes or delivery issues.
  

• Conduct periodic vendor evaluations to ensure quality and compliance.
  

Cost Control & Reporting

• Track procurement expenditures and ensure alignment with project budgets.
  

• Provide cost analysis, savings reports, and procurement dashboards to management.
  

• Support finance with invoice verification and GRN coordination.
  

Compliance & Documentation

• Ensure procurement activities comply with company policies, audit requirements, and Qatar regulatory standards.
  

• Maintain accurate and organized documentation of tenders, quotations, contracts, and purchase orders.
  

• Support internal and external audits with required procurement records.
  

  
  
  
  

Requirements

Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or related field.

3–5 years of procurement/tendering experience (preferably in real estate or facility management).

Strong knowledge of tendering processes, contract terms, and supplier negotiation.

Familiarity with procurement software/ERP systems (e.g., SAP, Oracle, MS Dynamics).

Strong analytical, negotiation, and communication skills.

Ability to manage multiple procurement requests in a fast-paced environment.