Coordinator - ANS Project

Tasks related to Project Technical Team (PTT)

The Project Management Team (PMT) shall:

Act as the interface between the Vendor and Project Technical Team (PTT) on all technical matters relating to project deliverables, ensuring that the Vendor is available to and engages with the Project Technical Team (PTT) as mandated.

Host and arrange for Project Technical Team (PTT) meetings, workshops, teleconferences etc. as required.

Ensure appropriate endorsement, as necessary, of technical deliverables is obtained from Project Technical Team (PTT). Should a United Arab Emirates (UAE) Air Traffic Management (ATM) stakeholder require change to a technical deliverable, the United Arab Emirates Air Traffic Management (ATM) stakeholder shall inform the Project Technical Team (PTT) Chairman. The Project Technical Team (PTT) shall review the change request under a review process facilitated by the Project Technical Team (PTT) Chairman. If a consensus is not reached by the Project Technical Team (PTT) regarding the change request, this may then be escalated to the Project Steering Group (PSG) for resolution.

The Chairman of the Project Technical Team (PTT) shall direct change requests to the Project Management Team (PMT) for submission to the Vendor.

Tasks related to Vendor Engagement

The Project Management Team (PMT) shall:

Engage with the Vendor to ensure the establishment of a mandated project office within the United Arab Emirates for the duration of the project; regardless of this, the Project Management Team (PMT) shall provide guidance to the Vendor on Enterprise Environmental Factors and local/regional requirements.

Act as the day-to-day operational link between the project governance structure and the Vendor.

Engage in effective management of the Vendor to facilitate project delivery within the agreed scope, time, cost, safety and quality requirements of the contract.

Monitor the Vendor performance to ensure the Vendor delivers the benefits as set out in the contract.

Tasks related to Project Communications

The Project Management Team (PMT) shall:

Actively manage internal and external communications as per the Project Communications Plan.

Ensure rationale behind key decisions are recorded and communicated to United Arab Emirates Air Traffic Management (ATM) stakeholders as appropriate.

Liaise with General Civil Aviation Authority (GCAA) Procurement Office to ensure project procurement and associated financial matters are actively managed and reported as required.

Liaise between Vendor and the United Arab Emirates Air Traffic Management (ATM) community for the delivery and integration of excluded deliverables.

Ensure dissemination of all technical documents and implementation plans submitted by the Vendor to the Project Technical Team (PTT) for review, acceptance and subsequent endorsement by the Project Steering Group (PSG).

Tasks related to Project Risk Management

The Project Management Team (PMT) shall:

Monitor performance of the Vendor to ensure all project risks, issues and mitigating actions are managed within the constraints of the project scope.

Provide direction and resolution for addressing risks and issues in the first instance.

Escalate conflicts for resolution to Project Steering Group (PSG) where required.

Tasks related to Project Quality Management

The Project Management Team (PMT) shall:

Provide constructive guidance to the Vendor regarding all General Civil Aviation Authority (GCAA) regulatory and technical aspects of the Airspace or Air Traffic Management (ATM) procedure change process, in close consultation with the Project Technical Team (PTT) as appropriate.

Actively monitor the Verification and Validation (V&V) process and deliverables in consultation with the Project Technical Team (PTT) members.

Ensure Vendor compliance with the quality requirements of the contract through monitoring of the project quality plan.

Participate in the project quality control gates and checks to ensure project deliverables are on track in accordance with General Civil Aviation Authority (GCAA) Project Management Office (PMO) requirements.

Tasks related to Project Change Management

The Project Management Team (PMT) shall:

Actively manage change requests to the contract (including any requirement changes) as per Section 5.ii of the Project Management Team (PMT) Terms of Reference.

Ensure that any technical scope change to the project on the request of the Vendor shall be assessed and approved, or otherwise, by the Project Technical Team (PTT) for subsequent endorsement by the Project Steering Group (PSG).

Tasks related to Project Closure Activities

The Project Management Team (PMT) shall:

Ensure that all appropriate documentation including change requests and associated actions are recorded and delivered as ‘Lessons Learned’ prior to project closure.