CORRECTIONAL RECORDS CLERK II

ARIZONA DEPARTMENT OF CORRECTIONS
REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

CALCULATION, RECORDS AND POPULATION MANAGEMENT DIVISION
701 East Jefferson Street
Phoenix, Arizona 85034
https://corrections.az.gov/

Salary: $33,600.00

Grade: 12

Closing Date: 09/24/2025

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a Correctional Records Clerk II (CRC II) to perform complex clerical work. The Correctional Records Clerk II will process and maintain the master records files for all inmates in the Arizona Department of Corrections Rehabilitation & Reentry. Under supervision, the CRC II will research and compile data for reports and responses to inquiries, sorts, posts, files retrieves, and replaces documents and information in offender master files. This position also researches and gathers information for agency staff, court officials, law enforcement agencies, and others. The CRC II will require essential knowledge of special laws, rules, and regulations pertaining to release or inmates’ records information.

• Closes out files of inmates who have completed their Arizona Department of Corrections, Rehabilitation & Reentry commitment and integrate institution release packet with the inmate file
• Pulls files for release processing, audits, reviews and as needed for Time Computation staff
• Annotates on Arizona Correctional Information System (ACIS)
• Establishes new offender record files
• Reviews court documents/audits automated system for accuracy of data input
• Maintain Tracking Log, and daily counts of all incoming Intake Packets
• Files documents in chronological order in the master record four (4) sided file per ADCRR policy
• Files court documents and Intake Packets, by ACIS dates
• Files the documents in the designated area of forwarding to appropriate staff processing
• Responds to telephone inquiries for information, researches, and retrieves information for special projects
• Attends meetings, trainings, and trains and assists Correctional Records Clerk I
• Perform other duties appropriate to the assignment
• Drives on State business

• One (1) year of experience interpreting court documents and legal terminology
• Experience with Arizona Correctional Information System (ACIS)
• Previous filing experience in an office environment
• High School Diploma or General Education Development (GED)

Employment is contingent on the selected applicant passing a background investigation.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.