Data Entry Executive - Purchase

We are seeking a detail-oriented and organized Purchase Data Entry Executive to support our procurement operations in a fast-paced industrial environment. The role involves entering, maintaining, and validating procurement-related data in SAP (MM module) to ensure uninterrupted material supply, accurate vendor records, and smooth coordination between purchase, stores, accounts, and production departments.

Key Responsibilities:

• SAP Data Entry & PO Creation
• Enter Purchase Requisitions (PRs) and generate Purchase Orders (POs) in SAP MM.
• Maintain records of industrial raw materials, spares, consumables, and packaging materials within SAP.
• Material & Vendor Master Maintenance
• Create and update material master codes with specifications, units of measurement, and HSN codes in SAP.
• Maintain accurate vendor master data, including GSTIN, payment terms, delivery timelines, and bank information.
• Goods Receipt & Invoicing Support
• Coordinate with the stores team for Goods Receipt Note (GRN) entries in SAP and cross-check against POs and delivery challans.
• Support the accounts team by ensuring timely and correct invoice postings in SAP for payment processing.
• Document Management & Record Keeping
• Scan and file all purchase documents, quotations, POs, delivery notes, and invoices for audits and compliance.
• Ensure documentation complies with company policy and audit standards.
• Communication & Coordination
• Liaise with suppliers for PO confirmations, dispatch details, and document follow-ups.
• Work closely with the production, QC, and stores departments for procurement status updates and issue resolution.
• Reporting
• Generate daily/weekly reports from SAP on PO status, pending deliveries, stock levels, and procurement cycle time.
• Highlight mismatches or delays in procurement to the Purchase Manager.

Required Skills & Competencies:

• Technical Skills:
• Hands-on experience with the SAP MM module.
• Good command over MS Excel (pivot tables, VLOOKUP, basic formulas).
• Knowledge of HSN codes, GST calculations, and inventory systems.
• Behavioural Skills:
• Strong attention to detail and a sense of urgency.
• Team player with good coordination and follow-up skills.
• Ability to handle large volumes of data accurately under pressure.

Performance Indicators (KPIs):

• Accuracy rate of purchase entries in SAP
• Turnaround time for PO creation and updates
• Error rate in PO/GRN/Invoice matching
• Timeliness in report generation and vendor communication

Career Path:

• Purchase Executive (SAP MM)
• Store & Inventory Coordinator
• SAP MM Analyst
• Vendor Development Coordinator

Work Conditions:

• Work Mode: On-site (must coordinate with plant, stores, and accounts)

Job Type: Full-time

Pay: From Rs45,000.00 per month

Work Location: In person