Data Entry Operator II - Intake

The Hamilton County Sheriff's Office (HCSO) founded in 1803, is Ohio's 3rd largest sheriff's office. HCSO has approximately 900 employees dedicated to ensuring the safety of nearly one million residents who call Hamilton County Home.

We're looking for you if you are confident with a dedication to accuracy. Serving in the Hamilton County Sheriff's Office can be the most fulfilling career opportunity you will ever experience.

In a secure environment, our Data Entry Operators (Intake) interview incoming prisoners to collect and verify their personal information. They use our Jail Management System and Court Management System to enter arrest information into the criminal databases (CLEAR/RCIC and CMS). They verify that prisoners are admitted and released from the facility, validate and enter indicated cases, merge criminal records, examine and cancel expunged records, acquire fugitive detainers, and notarize criminal documents.

Data Entry Operators (Intake) serve as a liaison with other agencies to clarify/confirm data;

They also perform various clerical tasks (i.e., preparing forms, generating reports, answering telephones, and assisting the public) using different types of office equipment such as computers, copier/scanner, fax, etc.

This position works in a jail environment and will be exposed to potentially high-risk individuals (i.e., felons, indigents, etc.).

Qualified candidates must have:

• a high school diploma or GED


• previous data entry experience or similar administrative roles; preferred but not required.


• ability to read, write, and type a minimum of 25 words per minute.


• proficiency with using computer systems calculators and MS Office suite.


• willingness and aptitude to learn and adapt to new technologies and systems.


• the ability to work 2nd shift. (Training will be on 3rd Shift)

• the ability to establish and maintain effective working relationships with supervisors and other law enforcement personnel;


• the ability to communicate effectively by phone and interact with the general public;


• the ability to proofread technical material; collect, verify, and enter data from multiple sources;


• the ability to analyze records; ensure thorough and accurate data are maintained; recognize problems and correct errors; maintain efficient workflow patterns;


• the ability to follow oral and written instructions.

Hire process:

As a law enforcement agency, we conduct an extensive background check process that includes the following:

• Criminal, traffic, and civil records check


• Reference check


• Computer Voice Stress Analyzer


• Social Security and address verification


• Military check


• Education verification


• Pre-employment drug screen

We offer a highly competitive and comprehensive package that includes:

• Generous Paid Time Off: Paid Holidays, Vacation, and sick time.


• Ohio Public Employee Retirement System, which includes 14% employer contribution AND a defined benefit plan option.


• Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Long-Term Disability, Tuition Reimbursement, Public Service Loan Forgiveness Eligibility, Wellness Incentives, robust Employee Assistance Program, access to Free Medical and Rx through Marathon Health, plus expansive Behavioral and Mental Health Resources, and More!

The Hamilton County Sheriff's Office is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, or any other protected characteristic as outlined by federal state, or local laws.