DC ( Document controller)

Job Description: DC

Role Summary

The Admin Document Controller (Piping Fabrication) is responsible for managing administrative and technical documentation in a piping fabrication workshop. This role ensures proper control of fabrication documents, workshop records, and administrative files while supporting daily operations, coordination, and compliance requirements.

Key Responsibilities1. Document Control – Fabrication & Technical

• Maintain and control all workshop-related documents, including:
• Isometric drawings, spool drawings, GA drawings
• Material Take-Offs (MTO)
• Welding logs/Weld maps
• Material traceability records (Heat numbers, MTCs)
• NDT reports (RT, UT, PT, MT)
• WPS, PQR, welder qualifications
• Track revisions of IFC drawings and ensure the workshop uses only latest revisions.
• Maintain updated drawing registers and spool status logs.

2. Administrative Documentation

• Manage workshop administrative documents including:
• Attendance sheets
• Daily production reports (DPR)
• Timesheets / overtime sheets
• Equipment & tool registers
• Material request forms and delivery notes
• Prepare and maintain correspondence, reports, memos, and internal communication.

3. Coordination & Communication

• Coordinate with engineering, QA/QC, planning, procurement, and workshop supervisors for document updates.
• Follow up on pending approvals, reports, or documentation from various departments.
• Assist in preparing documentation required for clients, auditors, and inspectors.

4. Documentation Systems

• Maintain both electronic and physical filing systems for fabrication and admin documents.
• Upload and update documents in DMS (Aconex, SharePoint, or internal EDMS).
• Ensure proper indexing, sorting, and archiving of workshop documents.

5. Quality & Compliance

• Ensure all fabrication documents follow project specifications and industry standards (ASME, API, ISO).
• Assist QA/QC with preparation of welding documentation packages, test packs, and client handover dossiers.
• Maintain confidentiality and secure handling of sensitive technical documents.

Key Skills & Competencies

• Strong knowledge of piping fabrication documentation
• Familiarity with workshop processes (fabrication, welding, NDT, testing)
• Ability to read/interpret basic engineering drawings (isometrics/piping diagrams)
• Excellent organizational and filing skills
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Experience with DMS (SharePoint, Aconex, EDMS)
• Effective communication and coordination skills
• Strong attention to detail and accuracy

Qualifications

• Diploma or Bachelor's degree in Administration, Mechanical Engineering, or related field.
• 2–5 years of experience as Admin DC in a piping fabrication workshop (preferred).
• Knowledge of ASME B31.3, piping materials, welding documentation, and fabrication workflow is a strong advantage.
• Strong administrative and record-keeping background.

Job Type: Full-time