Deputy Clerk

Incumbent serves as Deputy Clerk for the LaGrange County Clerk's Office, responsible for completing a variety of file preparation, data entry, and public service duties to ensure proper filing of cases and efficient operation of the Clerk’s Office.

DUTIES:

• Processes civil case filings and pleadings for Circuit and Superior Courts. Files, dockets, and assigns case numbers, completes necessary paperwork, enters case information and financial records into the computer, and prepares and sends summons. Creates and files case folders and forwards copies to Court.
• Receives and processes various payments, including fines, fees, court costs, restitution, trust payments and judgments. Establishes payment accounts, posts payments in the computer, balances funds, and issues receipts and related checks. Reconciles daily receipts, prints related reports, and prepares bank deposit.
• Responds to telephone inquiries and assists individuals at counter, providing information on Court proceedings, receiving payments, verifying case information, and processing and filing a variety of documents/paperwork.
• Responds to requests for research on a variety of information and searches Department files and archives as necessary. Prepares copies of and certifies a variety of documents, and updates computer records, files, and fee books accordingly.
• Assists other Deputy Clerks including voter registration as needed.
• Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

• High school diploma or equivalency.
• Must live in LaGrange County
• Ability to meet all Department hiring requirements, including passage of a drug test.
• Knowledge of standard policies, practices, and legal requirements of the Department, with ability to effectively respond to inquiries, take payments, and apply appropriate procedures accordingly.
• Knowledge of legal terminology and standard policies and procedures concerning preparation and filing of Court documents, with ability to effectively retrieve, update, and review Department files for accuracy and completeness.
• Working knowledge of standard office procedures and computer software programs used by the Clerk’s Office, with ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence, documents and written reports as required.
• Knowledge of standard filing systems and ability to create and maintain Department files.
• Ability to perform the statutory duties as prescribed for the County Clerk’s Office as authorized by the Clerk.
• Ability to operate standard office equipment, including computer, typewriter, calculator, fax machine, postage meter, copier, telephone, scanner, and microfilm reader.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, Prosecutor’s Office, Court personnel, Probation, Department of Family and Children, and members of the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
• Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
• Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
• Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/difficult persons.
• Ability to understand, memorize, retain, and carry out oral and written instructions.
• Ability to compile, analyze and evaluate data, make determinations, and present findings in oral or written form.
• Ability to work alone with minimum supervision and with others in a team environment, often amidst frequent distractions and interruptions, and under pressure from formal schedules, deadlines, and high-volume operations.
• Ability to apply knowledge of people and locations, plan/layout work assignments, and count/make simple arithmetic calculations.
• Ability to occasionally work extended hours and evenings and occasionally travel out of town for meetings/conferences, sometimes overnight.

Job Type: Full-time

Pay: Up to $22.58 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance
• Wellness program

Work Location: In person