Development Specialist - Part-Time

Company Overview
Water for South Sudan (WFSS) delivers direct, transformative, and sustainable services to the people of South Sudan by providing access to clean, safe water and improving hygiene and sanitation practices in areas of great need. Founded in 2003 by former "Lost Boy" of Sudan Salva Dut, WFSS is a U.S.-based 501(c)(3) nonprofit headquartered in Rochester, NY.

Summary
WFSS is seeking a Development Coordinator (part-time) to support fundraising and donor engagement efforts, working closely with the Director of Development & Communications. This role ensures smooth execution of annual campaigns, coordinates donor stewardship and communications, and maintains accurate data and reporting in Salesforce. The Coordinator also assists with prospect identification, contributes to donor-facing content, and represents the organization in select external engagements. The ideal candidate is detail-oriented, organized and committed to delivering excellent donor experiences.

Campaign and Fundraising Support (40%)

· Support the execution of fundraising campaigns (e.g., Iron Giraffe Challenge, annual appeals) by responding to donor inquiries, tracking incoming donations, and managing prize fulfillment

· Coordinate fundraising appeal and campaign setup in Salesforce and GiveLively

· Handle printing and mailing logistics for appeals and stewardship materials

· Support donor segmentation and implementation of touchpoints and recognition

· Administer content and reporting for external fundraising platforms and nonprofit rating sites

Donor Relations and Stewardship (25%)

· Ensure consistent and timely donor acknowledgement and sponsorship communication (drafting templated language as needed, with guidance from the Director of Development & Communications)

· Track upcoming stewardship touchpoints (e.g., anniversaries, renewal dates, reporting deadlines) and flag follow-up actions

· Present virtually and in-person (locally) to schools and student-focused groups

Data and Reporting (20%)

· Manage donor data entry, reporting, and list management in Salesforce, ensuring data integrity, accuracy, and consistency across all donor records

· Support ongoing CRM improvements and documentation of internal data management processes

Event Coordination and Internal Collaboration (10%)

· Coordinate logistics for virtual and in-person fundraising events, including scheduling, materials preparation, and attendee communication

· Support coordination and information flow between development, communications, and program teams (particularly in relation to school outreach and donor communications)

Prospect Identification and Research (5%)

· Conduct light background research on prospective donors, foundations, or school partners (e.g., mission alignment, basic contact information, public giving history)

· Maintain and update prospect tracking information in collaboration with the Director of Development & Communications

Qualifications

· 3–5 years of experience in a fundraising or development support role; nonprofit experience a plus

· Experience collaborating across teams (e.g. development and communications, finance, and programs) to achieve shared goals

· Experience in an externally facing role, representing the organization’s mission and values with donors, partners, and community stakeholders

· Familiarity with CRM systems and data management; Salesforce experience preferred

· Prior experience managing donor acknowledgements and mailings with accuracy and timeliness

· Prior background in event coordination (virtual or in-person)

Core Competencies

· Detail-Oriented & Task-Driven – Brings strong attention to detail and follows through on tasks with accuracy and timeliness.

· Organized & Reliable – Demonstrates strong time management, proactively prioritizes work, and consistently delivers on commitments.

· Clear Communicator – Communicates with clarity and professionalism across regions and time zones, engaging confidently with donors, educators, and colleagues.

· Mission-Aligned – Deeply committed to WFSS’s mission and ethical, equitable global development.

· Problem Solver – Anticipates needs, seeks proactive solutions, and navigates complexity with composure.

· Discreet & Trustworthy – Handles sensitive information with discretion and earns trust through consistent, values-aligned behavior.

Work Environment & Schedule

• Regular presence in-office presence required at the Rochester, NY headquarters, with potential for a hybrid work schedule after onboarding.
• Occasional evening availability required for events.

Water for South Sudan is an equal opportunity employer. We encourage applications from all backgrounds, communities, and identities.

Job Type: Part-time

Pay: $28.00 - $36.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule

Ability to Commute:

• Rochester, NY 14625 (Preferred)

Ability to Relocate:

• Rochester, NY 14625: Relocate before starting work (Preferred)

Work Location: In person