Document Controller

• Create spreadsheets and reports to organize the process of scholarship/sponsorship and to make information more accessible for the department’s team.
• Implement the approved pathway to continuously follow and update the sponsored student’s files and information.
• Arrange for the meetings with different stakeholders and partners with proper minute taking.
• Work with the Academic Affairs team to review, edit and maintain reports.
• Organize and maintain office files with an effective and accessible filing system of digital assets.
• Ability to enter data collected from different research projects into relevant software’s under the supervision of the head of department or the Subject Matters Expert.
• Proof and review any official communications and documents with stakeholders or partners before submission.
• Coordinate meetings, prepare reports and presentations, minutes of meeting and respond to emails as required.
• Coordinate with relevant stakeholders to maintain effective communication, office equipment and supplies, editing documents, and keeping files.
• Prioritize and schedule work effectively, anticipating problems and adjusting the allocation of resources and time accordingly.
• Prepare monthly department’s key achievements and milestones, expectations, and workflows to ensure a smooth process in responding to any inquiries or reporting with an on-time delivery.
• Liaise with different departments to ensure the completion of the scholarship/ sponsorship requests, study extension or study leave requests.
• The incumbent will undertake any such related duties or responsibilities as directed.
• Ensure high standards of confidentiality to safeguard any sensitive information.

Job Types: Full-time, Permanent

Pay: QAR8,000.00 per month

Experience:

• Document Controller: 5 years (Preferred)

Language:

• English (Preferred)

License/Certification:

• Microsoft Office Specialist (Preferred)
• Administrative Professional (Preferred)
• QID (Preferred)