Executive Medical Secretary

We are seeking a highly organized and professional Executive Medical Secretary with a strong pharmaceutical or medical background. The ideal candidate will provide administrative and secretarial support to senior medical executives, ensuring smooth day-to-day operations and effective communication with patients, medical staff, and stakeholders.

Key Responsibilities:

• Manage executive calendars, schedule appointments, and coordinate meetings
• Prepare, edit, and format medical reports, correspondence, and presentations
• Handle patient inquiries professionally via phone, email, or in person
• Maintain and organize medical records, files, and confidential documents
• Assist in coordinating meetings, conferences, and medical events
• Liaise with healthcare professionals, pharmaceutical representatives, and internal teams
• Ensure timely follow-up on tasks, communications, and project deadlines
• Support medical executives in administrative duties, including travel arrangements and documentation
• Handle office correspondence, including letters, emails, and memos
• Maintain confidentiality and comply with medical privacy regulations

Qualifications & Requirements:

• Bachelor’s degree or diploma in Pharmacy, Medical, Life Sciences, Healthcare Administration, or related field
• Prior experience as a Medical Secretary, Executive Assistant, or Administrative Support in a medical or pharmaceutical setting
• Fluent in English (spoken and written); additional language skills are a plus
• Excellent organizational, multitasking, and time management skills
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software
• Professional demeanor, attention to detail, and ability to work independently

What We Offer:

• Attractive salary package with potential performance bonuses
• Professional and supportive working environment
• Clear work schedule with weekends off (Thursday & Friday)
• Opportunity to work closely with senior medical professionals and grow within the organization.

Job Type: Full-time

Pay: QAR4,500.00 - QAR5,000.00 per month