Document Controller

About the Role

We are seeking a Document Controller . The ideal candidate will be highly organized, detail-oriented, and capable of maintaining accurate records, preparing reports, and coordinating with multiple stakeholders.

Key Responsibilities

• Create spreadsheets and reports to organize scholarship/sponsorship processes and make information accessible to the department team.
• Implement approved pathways to continuously follow up and update sponsored students’ files and information.
• Schedule and arrange meetings with stakeholders and partners, including minute-taking.
• Collaborate with the Academic Affairs team to review, edit, and maintain reports.
• Organize and maintain office files with an effective and accessible digital filing system.
• Enter data collected from various research projects into relevant software under the supervision of the department head or Subject Matter Expert.
• Proofread and review official communications and documents before submission.
• Coordinate meetings, prepare reports and presentations, draft minutes, and manage departmental emails.
• Liaise with internal and external stakeholders to ensure effective communication and workflow.
• Manage priorities, anticipate challenges, and adjust timelines and resources as needed.
• Prepare monthly departmental reports highlighting key achievements, milestones, and upcoming deliverables.
• Coordinate with different departments to ensure timely completion of scholarship, sponsorship, study extension, or study leave requests.
• Maintain a high standard of confidentiality for sensitive information.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s degree in Computer Science, Business Administration, Management, or a related field.
• Minimum 3 years of experience in an administrative role, preferably in a healthcare or academic setting.

Skills & Experience Requirements

• Proficient in Microsoft Office and database applications.
• Excellent written and verbal communication skills in both Arabic and English (preferred).
• Strong organizational and time management skills.
• Proven ability to manage multiple tasks and meet deadlines.
• Experience in budgeting, report preparation, and spreadsheet creation.
• Strong interpersonal skills and experience working with diverse stakeholders.
• Attention to detail and ability to maintain confidentiality.

Job Type: Full-time