Document Controller

Job Summary

The Document Controller is responsible for the effective control, distribution, and archiving of all documents. The role ensures that accurate, approved, and up-to-date documentation is available to relevant stakeholders in compliance with company procedures.

Key Responsibilities

• Establish, implement, and maintain document control procedures for technical and project documentation.
• Receive, register, log, track, and distribute incoming and outgoing documents (drawings, specifications, calculations, method statements, reports, schedules, etc.).
• Ensure documents are correctly numbered, version-controlled, approved, and issued using agreed transmittal procedures.
• Coordinate with engineers, project managers, consultants, subcontractors, and clients to ensure timely document submissions and responses.
• Maintain document registers, revision histories, and transmittals in electronic and hard-copy formats.
• Monitor document status (submitted, under review, approved, revised, superseded) and ensure obsolete documents are withdrawn.
• Ensure compliance with Quality Management Systems (ISO) and project-specific document control requirements.
• Support internal and external audits by providing accurate and traceable documentation.
• Archive completed project documents in line with contractual and company retention policies.
• Maintain confidentiality and security of sensitive technical and commercial information.

Qualifications

• Diploma or Bachelor’s degree in Engineering, Business Administration, or a related field
• Minimum 2–5 years of experience as a Document Controller in a technical environment
• Strong understanding of document control procedures
• Ability to maintain accurate records and ensure compliance with Quality Management Systems