Document Controller

Al Jomaih Energy & Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead develper, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia & North Africa, with investments in 13 GW of Conventional and Solar power plants, and around 1,300,000 m3/day of water.

AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond.

At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables & Water Sectors, while driving impact for our stakeholders across the value chain.

Location: Madinah, Saudi Arabia
Reporting To: Project Director

Role Overview

The Document Controller is responsible for establishing, maintaining, and managing the project’s document control system to ensure accurate, timely, and secure handling of all project documentation. The role supports project teams by ensuring proper document flow, version control, compliance, and accessibility throughout the project lifecycle.

Your Job Functions (Duties & Responsibilities)

Document Control System

• Establish and maintain a centralized document control system for all project-related documentation.
• Develop, implement, and monitor document control procedures, standards, and workflows.

Document Management

• Receive, register, track, and distribute incoming and outgoing project documents.
• Ensure proper version control, document numbering, and naming conventions are followed.

Organizing and Filing

• Organize, classify, and archive documents in a structured and easily retrievable manner.
• Maintain both electronic and physical filing systems in line with project requirements.

Quality Assurance

• Perform regular checks to ensure documents are accurate, complete, and compliant with project standards.
• Coordinate with project teams to resolve document discrepancies and non-conformities.

Access Control

• Manage document access rights and permissions to ensure confidentiality and controlled distribution.
• Monitor document access, revisions, and audit trails.

Coordination & Collaboration

• Work closely with project managers, engineers, consultants, contractors, and other stakeholders to understand document requirements.
• Facilitate efficient document exchange between internal teams and external parties.

Document Retrieval & Audits

• Ensure timely retrieval of documents for project needs, reviews, and external audits.
• Maintain an efficient document tracking and retrieval system.

Training & Support

• Provide guidance and training to project team members on document control systems and procedures.
• Offer ongoing support on document-related matters.

Requirements

• Bachelor’s degree in Business Administration, Information Management, or a related discipline.
• Proven experience as a Document Controller, preferably within the energy, utilities, or infrastructure sector.
• Experience using document control systems and software.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Proficient in document control systems and Microsoft Office applications.
• Effective communication and interpersonal skills.