Document Controller - Fleet and Maintenance

The Role
Job Purpose: Maintain the computerized fleet/equipment management system and update all necessary information to ensure timely and accurate reporting for effective decision making. Key Responsibilities: • Supervise daily issuance, tracking, and reconciliation of maintenance documentation. • Maintain hard copy & electronic master documentation (specs, test methods, reports, validations). • Coordinate with internal/external stakeholders for documentation requests & follow-ups. • Supports the Maintenance manager with scheduling of preventative maintenance, repairs and special projects. • Maintain records for fleet/equipment repairs and services. • Monitor preventive maintenance schedules across departments. • Highlight irregular maintenance issues and provide timely monthly reports on R&M costs.

Requirements
Education • Bachelor’s Degree in Mechanical Engineering or a related engineering discipline. • Fresh graduates are encouraged to apply. Experience • 0–2 years of experience in document control, maintenance coordination, fleet support, or a technical administrative role. • Experience or exposure to fleet, workshop, maintenance, or engineering environments is an advantage but not mandatory. • Familiarity with maintenance documentation such as job cards, service reports, inspection records, and asset logs is a plus. Technical & Administrative Skills • Basic understanding of mechanical systems, fleet maintenance, or workshop operations. • Ability to organize, maintain, and control technical documents related to: • Preventive maintenance schedules • Breakdown reports • Service histories • Asset and fleet records • Proficient in MS Excel, Word, and Outlook; ERP or CMMS exposure is an advantage. • Strong attention to detail with accurate data entry and record-keeping skills. Personal & Professional Competencies • Well-organized, methodical, and disciplined in handling documentation. • Ability to work closely with maintenance engineers, technicians, and supervisors. • Good communication skills to follow up on missing documents or approvals. • Willingness to learn maintenance processes, terminology, and systems. • Able to work in a fast-paced operational environment and manage multiple tasks.

About the company
Dynam Holding is a multi-company group unifying longstanding legacy-building with innovative change. We marry our capacity to evolve with our capability to grow exponentially. Were not only an established and powerful dynasty of ethical independent success; were also a dynamic group that champions fresh ideas and drives more market share for all our stakeholders.