Document Controller- Operations Coordinator

JOB_REQUIREMENTS

Hires in

Not specified

Employment Type

Not specified

Company Location

Not specified

Salary

Not specified

Main responsibilities:

Document Control

Maintain and manage all operational documents, ensuring accuracy, version control, and easy retrieval
Ensure timely distribution of documents and records to relevant stakeholders
Maintain confidentiality and integrity of sensitive operational documents
Support audits and inspections by preparing and providing necessary documentation
Maintain accurate records of compliance activities, audits, and training sessions

Operations Coordination

Assist the Director - Operations in daily planning and coordination activities
Distribute tasks among the operations team based on project requirements and team workload
Follow up on assigned tasks to ensure timely execution and closure
Consolidate updates and progress reports from UAE and KSA teams
Prepare and maintain project schedules, tracking milestones and deliverables
Coordinate with service providers for LSA/FFA and others when required
Prepare several reports for activities/tasks when required
Compile different tracker reports as required
Coordinate with port authorities when required

Interdepartmental Communication

Act as a liaison between the Operations division and other internal departments (Technical, HR, HSEQ, Admin, Procurement & Inventory, Finance, Saudi Marcap, etc)
Support coordination of cross-functional tasks, meetings, and approvals
Ensure smooth flow of information and timely resolution of pending matters
Prepare presentations, reports, and correspondence as required by the Director - Operations
Provide administrative support in meetings, project tracking tools, and follow-ups
Handle any other ad-hoc assignments as delegated by the Director - Operations
Perform any other relevant tasks that may be directed/ assigned by the immediate superior

Requirements

Skills:

Excellent analytical & problem-solving skills, with the ability to identify & address issues proactively
Exceptional attention to detail, organized & have time management skills
Effective communication & interpersonal skills. Should be reliable & trustworthy
Proficient in using MS Office and other relevant software for documentation and data management
Ability to work independently, exercise good judgment, and make appropriate decisions

Strong leadership and interpersonal skills

Similar jobs