Document Controller & Site Support Coordinator

Job Description

Title : Document Controller & Site Support Coordinator About ENGIE

ENGIE group is a global reference in low carbon energy and services. Together with our employees our customers partners and stakeholders we are committed to accelerate the transition towards a carbon neutral world through reduced energy consumption and more environmentally friendly solutions. Inspired by our purpose (raison dtre) we reconcile economic performance with a positive impact on people and the planet building on our key businesses (gas renewable energy services) to offer competitive solutions to our customers.

Description about the Entity

ENGIEs Business Unit for the Asia Middle East and Africa (AMEA) region is headquartered in Dubai. The region has activities in large scale power generation water desalination district cooling energy solutions and renewables including green hydrogen wind and solar. We act throughout the value chain : strategy design engineering energy efficient asset construction digital platforms operations management financing syndication and outcome assurance. And by using globally leading technologies we create innovative energy and smart solutions that help to make the world a better place.

Description about the Project

Join ENGIE with our project partners in shaping the future of renewable energy with the Solar PV Project (100 KMS from city) a groundbreaking initiative in the heart of Abu Dhabi. As part of this ambitious project you will be at the forefront of developing a state of the art solar photovoltaic power plant with a capacity of 1500 MW contributing significantly to the UAE's 2050 goal of achieving a 50% renewable energy mix. This role offers a unique opportunity to engage in the full lifecycle of the project from design and engineering to construction and operation all within a dynamic and innovative environment. This project promises stability and long term impact. If you are passionate about renewable energy and eager to make a tangible difference we invite you to be part of this transformative journey.

About the job

Business Line : AMEA

Reporting to : Site Manager

Primary Location : Project Site - Abu Dhabi UAE

Job Level : (Hay Level)

Employee Status : Permanent

Schedule : Full Time

Key activities and competencies

or the construction of the PV plant in the region ENGIE is seeking a Document Controller to manage the documentation process between ENGIE the EPC Contractor and the Offtake. The Document Controller will also oversee the setup use and maintenance of the PROCORE platform to ensure compliance traceability and streamlined communication throughout the project lifecycle. Responsibilities :

• Maintain and administer the document control system (PROCORE) for the project ensuring compliance with ENGIE and EPC contract requirements.
• Establish and enforce consistent document numbering version control distribution workflows and archiving in line with the Master Document Register (MDR).
• Coordinate submission review and approval of all project documents including engineering drawings technical procedures material submittals RFIs meeting minutes and correspondence.
• Track EPC document deliverables in accordance with the MDR project schedule and deliverable matrix.
• Follow up with internal and external parties for overdue responses and ensure comments are addressed closed and properly documented.
• Facilitate daily communication and document exchanges with EPC Contractor and Offtaker (EWEC) ensuring clear version tracking and audit trails.
• Regularly update document status logs and dashboards for management reporting and interface meetings.
• Prepare manage and store incoming and outgoing transmittals and maintain registers in both hard and electronic formats.
• Interface with ENGIEs legal engineering procurement and QA / QC teams to manage confidential and contractually sensitive documents.
• Control access permissions on PROCORE and manage user profiles and distribution groups.
• Ensure proper documentation for project milestones such as Design Freeze Ready for Energization PAC and FAC.
• Assist in the compilation of final project records including As-Built drawings commissioning documentation O&M manuals vendor certificates and test reports.
• Conduct routine quality checks on document formatting completeness traceability and metadata accuracy.
• Coordinate with the EPC to ensure correct implementation of document coding structure and naming conventions across all submissions.
• Provide training and support to internal teams and contractors on PROCORE use and document control procedures.
• Support technical and financial audits by retrieving requested documentation and maintaining compliance evidence.
• Implement and maintain document retention schedules as per ENGIEs quality and legal standards.
• Archive all final documentation as per handover protocol and support the Owners Engineer and Asset Management team during the transition to O&M phase.
• Manage document confidentiality levels and ensure sensitive information is protected according to project governance.
• Maintain project office supplies stationeries and consumables and track usage.
• Liaise with the EPC Contractor and Owners Engineer on administrative and protocol matters.
• Monitor office infrastructure needs (printers power connectivity) and elevate maintenance needs.
• Handle site-level onboarding of new staff including workspace allocation and orientation coordination.
• Support logistics and coordination of site meetings including room bookings catering and minutes preparation.

Key relationships

Key relationships are as follows :

• Internal :
• Project Director and Project Management Team
• HSE Manager
• Construction & Commissioning Teams
• Engineering Procurement .
• Owners Engieer
• External :
• PC Contractor
• Offtaker (EWEC)
• Lenders Technical Advisor / Owners Engineer
• Local Authorities (for documentation compliance)
• Subcontractors and vendors

Required Qualifications

Qualifications :

• Bachelors degree or diploma in Business Administration Engineering or related field
• Minimum 5 years of document control experience on EPC or infrastructure projects preferably in solar power or energy sector.
• Strong knowledge and hands on experience with document management platforms
• Familiarity with project lifecycle documentation : technical submittals quality records RFIs and As-Built packages.
• Excellent understanding of ISO 9001 documentation control standards.
• Experience in coordination with multi party stakeholders and following contractual documentation procedures.
• Detail-oriented with excellent organizational and communication skills.
• Fluent in English

Key Skills

Information Management,Adobe Acrobat,Continuous Improvement,Records Management,Assembly Experience,User Acceptance Testing,Project Engineering,Sharepoint,Filing,Document Management Systems,Mentoring,Document Management

Employment Type : Full-Time

Experience : years

Vacancy : 1