Engineering Coordinator

Job summary

The Engineering Coordinator plays a crucial role in supporting engineering teams by managing administrative tasks, coordinating project activities, and ensuring effective communication across departments. This position combines organizational expertise with a basic understanding of engineering processes to keep projects on track, well-documented, and aligned with company standards.

Responsibilities

• Project Coordination: Assist in planning, scheduling, and monitoring engineering projects to ensure deadlines and milestones are met.
• Documentation Management: Organize and maintain engineering records, such as drawings, specifications, reports, and change orders, ensuring accuracy and accessibility.
• Meeting Coordination: Schedule meetings, prepare agendas, record minutes, and follow up on action items to keep teams aligned.
• Communication Liaison: Serve as a point of contact between engineering teams, other departments, clients, and vendors to facilitate clear and timely communication.
• Budget and Resource Tracking: Support project managers by monitoring budgets, tracking expenses, and managing resource allocation (e.g., materials, equipment, personnel).
• Compliance and Standards: Ensure engineering activities adhere to company policies, industry standards, and regulatory requirements.
• Administrative Support: Perform tasks like preparing reports, processing invoices, and managing correspondence to streamline operations.
• Software and Tools Management: Use and maintain proficiency in tools such as Microsoft Office Suite (Excel, Word, PowerPoint) and engineering software (e.g., AutoCAD, MS Project, or Primavera).
• Problem-Solving: Identify potential project delays or issues and collaborate with team members to resolve them efficiently.
• Reporting: Create and share regular progress reports with stakeholders, highlighting key metrics and updates.

• Ensure that all emergency and life safety equipment and systems are inspected, tested and certified per hotel standards or authority having jurisdiction.

• Actively participate in energy conservation programs per Wyndham’s standards.

• Review all Guest and Meeting Planner comment cards to ensure that problems are identified and corrected in a timely manner.

• Assist with the administration of all vendor contracts controlled by the Engineering Department hotel standards.

• Assist in developing financial forecasts and actively participate in monthly profit/loss review meetings.

• Assist as necessary with special projects and renovations.

• Assist in scheduling preventive maintenance tasks.