Enrollment Data Management Associate

JOB SUMMARY

ORGANIZATIONAL RELATIONSHIPS

ESSENTIAL DUTIES - May include, but are not limited to the following:

• Database Management: Support the management and optimization of enrollment databases and data collection processes to ensure accurate and timely data. Assist in implementing and testing new database systems or upgrades.
• Email Management: Efficiently coordinate and respond to emails promptly, ensuring all communications are handled professionally and in a timely manner.
• Document Processing: Assist in the accurate and efficient processing of enrollment documents, ensuring that all data is correctly entered and maintained within the relevant databases.
• Collaboration: Foster a team-oriented atmosphere that demonstrates respect and approachability.
• Build strong working relationships interdepartmentally & with colleagues to promote a positive and productive work environment.
• Team Management & Support: Provide staff with support and training on data entry and management best practices. Ensure accountability, productivity, accuracy, and a positive workplace culture within the data management team.
• Program and Procedure Adaptability: Continuously learn and adapt to new programs and procedures as required, ensuring proficiency in all relevant tools and systems.
• Confidentiality Adherence: Strictly adhere to all confidentiality regulations, ensuring that sensitive information is handled with the utmost care and discretion.
• Office Equipment Operation: Operate various office equipment, including computers, printers, photocopiers, scanners, etc., to support daily operations.
• Transfer Student Support: Assist Enrollment Counselors with preliminary degree audits for transfer students, ensuring accurate assessment of transferable credits and alignment with program requirements.
• Data Analysis and Reporting: Assist in preparing enrollment reports and dashboards for various stakeholders.
• Additional Duties: Perform other related duties as requested, contributing to the overall efficiency and success of the enrollment process.

• Data Entry Experience: Proven experience in data entry, demonstrating the ability to manage large volumes of data accurately and efficiently.
• Technical Proficiency: Familiarity with CRM systems, Jenzabar, Google Suite, and other data management programs. Ability to quickly learn and adapt to new software and systems.
• Self-motivation: Demonstrated ability to work independently with minimal supervision, maintaining high levels of productivity and quality.

• Detail Orientation and Organization: Highly detail-oriented with strong organizational skills, capable of managing multiple tasks and deadlines effectively.
• Problem-Solving Skills: Strong analytical and problem-solving abilities, with a proactive approach to identifying and resolving issues.
• Typing Skills: High typing speed and accuracy, ensuring efficient data entry and document processing.
• Communication Skills: Excellent communication skills, able to interact effectively with co-workers, admission staff, and prospective students.

• This position is considered {{Emergency Response Reporting}} for the purposes of Emergency Response.

• SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment.
• Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management.
• Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident.
• Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position unless instructed otherwise by your direct supervisor or a member of the Leadership Team.