Entertainment Assistant & Administrator

An Exhilarating Opportunity

Are You Ready for a Daring Challenge with The World’s Hottest Luxury Hotel Group? Disruptive by Design, FIVE Hotels and Resorts is Redefining ‘FIVE-Star’ Hospitality and Setting the Gold Standard across the Industry.

Join the FIVE Tribe - and Get Ready to Make Waves.

The Candidate

A Driven Self-Starter, you have Excellent Communication, Leadership and Organisational Skills. As an Astute Creative and Critical Thinker, you can Conceptualise and Implement Innovative Solutions in a Fast-Paced Environment. Not even the Smallest Detail Escapes Your Keen Eye and You Execute Tasks Proactively with Precision and Finesse. A ‘Can-Do!’ Attitude Coupled with An Inherent Flair for Taking Ownership Makes You a Highly Motivated Go-Getter.

Your Outgoing and Approachable Nature enables you to Seamlessly Connect with other ‘FIVERs’ and key Stakeholders, ensuring that Their and Your Journey at FIVE is nothing short of Sensational. Joining our Entertainment Team as a Entertainment Assistant & Administrator will Empower you to deliver Exceptional Experiences across our award-winning Lifestyle Destinations. Jump on Board and Unlock your Potential in a Buzzing Environment that will take your Career to New Heights!

What We’re Looking For

• Strong administrative skills with high attention to detail and document control
  
• Proficiency in Excel or Google Sheets, including basic formulas and trackers
  
• Experience with procurement and finance systems (e.g., Ariba) or willingness to learn
  
• Ability to manage multiple tasks, track status, and follow up consistently across teams
  
• Working knowledge of music platforms such as Spotify and SoundCloud
  
• Basic understanding of music quality, suitability, and volume levels across different venue types
  
• Awareness of sound fundamentals, including volume comfort, dB levels, and frequency ranges
  
• Clear written and verbal communication skills with well-spoken English
  
• Confidence in escalating issues appropriately when required
  
• Highly organized, reliable, and capable of working with minimal supervision
  
• Comfortable in a fast-paced, multi-outlet hospitality or nightlife environment
  
• Genuine interest in music and entertainment operations without seeking creative authority
  
• A professional, Insta-Worthy Appearance, always adhering to FIVE’s Grooming Standards and maintaining a polished, ‘FIVE-Styled’ demeanour.
  
• A hands-on attitude, fuelled by a ‘Can-Do!’ Spirit.

Key Responsibilities

• Collect artist invoices and archive all supporting documents, including contracts
  
• Raise Purchase Requisitions (PRs) in Ariba with accurate invoices and contracts attached
  
• Maintain payment and DJ status trackers covering PRs, contracts, invoices, and permits
  
• Coordinate with Purchasing and Finance teams to track approvals and payment status
  
• Ensure attendance confirmations and schedules are available for Finance and Audit purposes
  
• Onboard new artists and suppliers into the payment system
  
• Assist with day-to-day supervision of music quality across venues
  
• Support basic DJ performance assessment through observations and feedback collection
  
• Identify and flag issues related to sound quality, inappropriate music selection, or technical problems
  
• Coordinate with AV and venue teams on basic sound-related matters
  
• Operate under the direction of entertainment leadership without responsibility for strategy, budgets, scheduling, or fee negotiations

The Team

‘FIVERs’ are Cultured yet Chic, Confident yet Self-Effacing, and Work Hard to Play even Harder. As a FIVE Tribe Member, you'll Personify the distinct ‘Vibe at FIVE’ and apply it to create Insta-Perfect Experiences for our Guests that keeps them Coming Back for More. If you Dream of being surrounded by Like-Minded Individuals who share your Passion for Delivering Unforgettable Moments that last a Lifetime – then Look No Further and Unleash your Next-Level Potential.

Sustainable Indulgence at FIVE

FIVE curates world-class Entertainment and Luxury Living while Championing Environmental Stewardship. Driven by its core millennial base, FIVE has aligned to lead the way in ‘Sustainable Indulgence’ trailblazing next-level, high-energy Experiences within an Environmentally and Socially Responsible Framework.

An Equal Opportunity Employer

The FIVE Tribe represents over 80 nationalities across its over 2000 ‘FIVERs.’ FIVE does not discriminate and is Committed to Hiring a Diverse and Inclusive Workforce as an Equal-Opportunity Employer. Ranked regularly in the Top 10 on the Great Workplaces in the UAE list of Large Organisations, the FIVE Tribe is more than a group of people working together – it is a Family bonded by common Values and Goals, Celebrating People, Culture and Diversity.

About FIVE Hotels and Resorts

FIVE Hotels and Resorts prides itself on being Disruptively Different and Daringly Unique. Our Growing Portfolio of Lavish Destinations in the Middle East and Europe are the epitome of Glamour and Experiential Luxury, offering boundary-breaking Experiences at FIVE’s award-winning Hotels, Dining Concepts, and Immersive Nightlife Venues. As part of the Accomplished FIVE Tribe, you will be part of a group of High Achievers who Fearlessly Challenge Conventions on a Global Stage.

Find out more here: fivehotelsandresorts.com