Event Coordinator

Job Purpose:

The Events Coordinator is responsible for planning, coordinating, and executing events from start to finish. The role ensures smooth logistics, strong stakeholder communication, and high-quality delivery that reflects the company’s brand and objectives.

Key Responsibilities:

• Support the Events Manager in planning and executing corporate, promotional, and community events.
• Coordinate with vendors, venues, and suppliers to secure services and negotiate contracts.
• Handle logistics such as venue setup, catering, equipment, travel, and accommodations.
• Work closely with internal departments (marketing, communications, HR, etc.) to align event objectives.
• Develop and manage event timelines, checklists, and budgets.
• Oversee on-site event operations, including setup, registration, speaker coordination, and issue resolution.
• Ensure compliance with safety, legal, and brand requirements.
• Collect feedback post-event and prepare evaluation reports with recommendations for improvement.
• Maintain strong relationships with clients, stakeholders, and partners.

Qualifications & Skills:

• Bachelor’s degree in Events Management, Marketing, Communications, or related field.
• Proven experience in coordinating corporate or large-scale events.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Excel, PowerPoint, Word) and event management software/tools.
• Ability to work under pressure and manage tight deadlines.
• Creativity and problem-solving mindset.
• Flexibility to work evenings, weekends, and travel when required.

Key Competencies:

• Attention to detail
• Project management
• Negotiation & vendor management
• Team collaboration
• Time management
• Customer service orientation