Event Logistics Executive - Saudi National

• Full-time

Company Description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi's B2B and B2C large scale events scene. In fact, our partners don't just support the expansion of live events in the Kingdom; they're also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP ( ) and Black Hat Middle East ( ), to launch new, largescale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia.

Job Description

We arebuilding awe-inspiring experiences . We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap withTahaluf, we are offering you the chance to:

Work within ahighly dynamic businesswiththeenergy and style of a start-up

Be part ofbuilding a businessthat islaunching new products and eventsat scale

Grab an opportunity toaccelerate your careerand make a real impact.

The Role is Reporting into the Operations and Logistics team, the Logistics Executive will support Portfolio2 delivery through day-to-day coordination, follow-ups, documentation flow, and tracker completeness across shows.

You willbe requiredto travel to events when needed to support the team with on-ground coordination, readiness tracking, stakeholder follow-up, andcloseoutdocumentation.

Success will be aligned to the delivery of high quality, cost-effective and sustainable event experiences to agreed KPI's and achieving ongoing product improvement reflected in customer satisfaction and NPS scores.

Own day-to-day portfolio coordination, follow-ups, and documentation flow across shows

Maintain approvals registers, deadlines, and action logs across departments and vendors, ensuring clarity on what is pending and what is complete

Support vendor coordination by tracking commitments, chasing confirmations, andmaintainingstructured communication and follow-through

Support travel, visa, hotel, and mobility trackers by ensuring record completeness for execution and coordinating corrections for missing information or documents

Prepare meeting agendas, take structured meeting notes, and produce readiness packs and updates for internal leadership

Support financial close readiness by coordinating invoice packs, supporting documents, approval evidence, and exception logs with Finance and Procurement

Support payment workflows including PO and non-PO coordination and documentation completeness through SAP processes, following internal governance

Troubleshoot coordination issues during peak periods and on show days, escalating to senior leads whenrequiredand keeping stakeholders informed

Follow a customer-first approach that provides efficient, effective andvalue addservice to our vertical and brand teams

Qualifications

this role is only for a Saudi National.

Strong administrative and coordination experience, ideally within events, hospitality, travel, or operational delivery environments

Highproficiencyin Microsoft Office, particularly Excel, with strong attention to detail

Confident communication skills, able to liaise professionally with internal stakeholders and external vendors

Comfortable supporting procurement and payments workflows (SAP experience preferred)

Willingnessand ability to learn andoperatetracker-based delivery (Airtableexperience preferred; training can be provided)

A team player with the ability tooperateeffectively under pressure during peak event periods

Additional Information

Core Benefits:

• Medical Insurance for individual and family
• Annual leave - 25days
• Remote working on Sundays
• Working anywhere - 1monthevery year

Local Relocation Package :

• Paid flight to Riyadh - individual and family
• 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

If eligible

We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.