Logistics Associate Director

Job Summary:

The job holder is responsible for leading the strategic planning, integration, and operational delivery of freight, back-of-house (BOH), and off-site logistics services for Expo 2030. The role defines the logistics operating model, governance structure, and performance framework, ensuring safe, compliant, and efficient logistics execution across all event phases (build-up, live operations, and breakdown), fully aligned with the Concept of Operations, Site Masterplan, and cross-functional operational requirements.

Responsibilities:

Strategic Planning & Integration:

• Develop the Logistics Functional Area Operating Plan (FAOP) aligned with the overall Concept of Operations and Site Masterplan.
• Define logistics operating model, governance structure, and escalation protocols.
• Lead risk identification and mitigation planning for Logistics function.
• Contribute to OPEX budgeting, cost forecasting, and financial controls
• Support procurement strategy, contractor scope definition, and evaluation of commercial proposals.
• Interface with Venue Operations, International Participants, Commercial/F&B, Overlay, Security, Transport, and Command & Control functions.

Freight & BOH Logistics Planning:

• Lead the development and implementation of integrated freight and BOH logistics strategies across build-up, live, and breakdown phases
• Plan vehicle routes, sequencing access, and delivery schedules aligned with venue operational constraints.
• Define logistics zoning, staging areas, loading docks, and storage interfaces.
• Coordinate vehicle permitting, accreditation, and insurance compliance.
• Develop demand forecasting and dock capacity modelling for peak operational periods.
• Establish freight prioritization protocols and escalation frameworks.
• Integrate freight operations with venue access control, security screening, and mobility planning.
• Establish structured delivery booking systems, dock management controls, and real-time performance monitoring.

Off-Site Staging & Consolidation Strategy:

• Lead the design and operational oversight of off-site consolidation hubs, marshaling compounds, and staging facilities.
• Model logistics flows and delivery capacities during peak build-up, live events, and breakdown phases.
• Develop congestion mitigation and fleet optimization strategies.
• Establish surge logistics and contingency planning frameworks.

Authority Coordination & Permits:

• Coordinate with city authorities for logistics permits, heavy vehicle access, curfews, and restricted zone approvals.
• Ensure compliance with municipal transport, environmental, customs, and safety regulations.
• Maintain auditable fleet documentation, insurance coverage, and driver credentials remain valid and auditable.

Contractor & Operational Oversight:

• Oversee logistics contractors, freight operators, and marshaling teams.
• Establish KPI frameworks for delivery adherence, dwell times, safety compliance, and service performance.
• Conduct readiness rehearsals and test operations before live event activation.
• Integrate logistics tasks into command-and-control and incident management structures.

Monitoring, Reporting & Continuous Improvement:

• Define logistics KPIs and reporting framework aligned with Operations PMO.
• Provide executive-level reporting on logistics performance, risks, and mitigation measures.
• Capture lessons learned to refine logistics standards and procurement specifications.
• Develop and deliver logistics readiness exercises and simulations.

Educational Qualifications:

• Bachelor’s degree in supply chain, Logistics, Industrial Engineering, Operations Management, or related field.
• Master’s degree preferred.

Professional Certifications Preferred:

CSCP, CILT, PMP, Lean/Six Sigma, or relevant logistics certifications.

Experience:

• A minimum of 10 years of experience in large-scale logistics operations, major events, infrastructure projects, or complex supply chain environments.
• Proven experience in multi-stakeholder and authority-driven operational environments.

Nature of Experience:

• Proven experience in large-scale freight, BOH logistics, and staging operations within complex, multi-venue or mega-event environments.
• Experience managing delivery windows, contractor performance, authority permits, and surge logistics during peak operational periods.
• Exposure to command-and-control integration and operational readiness in high-pressure settings.

Job Specific Skills:

• Strong freight and BOH logistics planning capability.
• Experience with time-window delivery systems and staging hub operations.
• Contractor performance governance and KPI development.
• Authority liaison and regulatory compliance management.
• Crisis response and surge logistics planning.
• Strong analytical and operational dashboard interpretation skills.
• Ability to lead cross-functional logistics integration across Transport, Security, Accreditation, Overlay, and Venue Operations.
• Strong decision-making capability in high-pressure, time-critical environments.
• Proven experience managing multi-stakeholder logistics environments, including government entities, contractors, and international participants.
• Ability to translate strategic logistics plans into structured and executable operating models.