Event Management Specialist

San Diego, United States

Summary

Event Management Specialist is responsible for fully managing small/medium events with low/medium budgets and are of low/medium priority that are part of local Activity Plan.

Job description

FUNCTIONAL RESPONSIBILITIES AND DUTIES • Independently manage small/medium events. • Estimate event costs, track expenses, and ensure adherence to the budget. • Collaborate with the Procurement Department to ensure competitive pricing and quality. • Coordinate with external vendors, negotiate contracts, and oversee their performance. • Engage with attendees, delegates, partners, and other relevant parties to achieve the highest satisfaction ratio. • Identify, select and suggest venue to the budget owner for approvement. • Set up event spaces according to Marketing Brand Guidelines. • Create an attractive and cohesive visual experience for attendees. • Coordinate team members allocated from other departments. Provide clear instructions to team members. • Create and manage satisfaction surveys. Analyze survey results and report findings. • Manage event microsites and apps. • Handle merchandise stock and shipping. • Deploy invitation campaigns via relevant communication channels. Set up user-friendly online registration processes. • Contract live presentations and demonstrations. • Utilize digital analytics and post-event follow-up. • Implement automated follow-up campaigns to nurture leads. • Evaluate event investments, Analyze return on investment (ROI) for each event. • Produce promotional materials and company giveaways. • Proofread, update, and produce marketing materials. • Ensure consistent corporate identity alignment. • Carry out other work according to the instructions of a managing employee in accordance with the activity of the department and the company. REQUIREMENTS Education: • Bachelor's degree, BA/BS required, MBA strongly desired or equivalent work experience. Experience: • Years of work experience: 3 years of experience in event management and marketing production. (2 years of experience in project management is advantage) Knowledge: • Advanced knowledge of Excel and Word. • Time Management. • Planning, organizing skills • Strong writing skills for content creation, message composition, and email communication. • Preparation of materials for effective presentations and video content. • Natural ability to influence, assert oneself, and defend one’s own opinion. • Adherence to standard processes for event management: planning, organizing, coordinating, directing, executing, monitoring, and evaluating. • Excellent interpersonal and communication skills. • Openness, willingness to collaborate, and approachability. • Ability to listen to internal customer requirements, seek solutions, and find resolutions. • High degree of independence. • Creativity. • Positive mindset and resilience in the face of setbacks • Assertiveness • Leadership Language: • English: B1 Communication: • Excellent verbal communication skills. Managerial skills: • N/A Personal characteristics: • Attention to detail. • Results-oriented.

Benefits