Executive Administrative Assistant

Rising Tide Dental is seeking a highly organized and motivated Executive Administrative Assistant! Come join our family and be a part of a fast growing Dental Supporting Organization!

This role will provide comprehensive support to our executive team. This role demands exceptional multitasking abilities, strong communication skills, and a keen attention to detail. The ideal candidate will be responsible for managing calendars, coordinating events, and ensuring smooth office operations while maintaining a high level of professionalism.

Essential Duties and Responsibilities:

• Provide executive administrative support, including calendar management and scheduling appointments.
• Coordinate and plan events, meetings, and travel arrangements.
• May often shadow CEO who is also a doctor/owner to multiple New York dental practices to assist with follow up tasks and project management.
• Assist with project coordination and ensure timely completion of tasks.
• Manage office operations, including filing, data entry, and clerical duties.
• Maintain accurate records through bookkeeping and transcription tasks.
• Handle phone etiquette with professionalism while managing a multi-line phone system.
• Utilize Microsoft Office Suite and Google Workspace for document creation, proofreading, and data management.
• Support customer service initiatives by addressing inquiries and providing assistance at the front desk.
• Implement effective organizational systems for office management and filing.
• Utilize QuickBooks for financial tracking as needed.

Qualifications:

Education and ExperienceKnowledge, Skills, and Abilities:

• Proven administrative experience in an office environment; experience as a personal assistant is a plus.
• Strong typing skills with proficiency in data entry and clerical tasks.
• Excellent organizational skills with the ability to manage multiple priorities
• effectively.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and
• Microsoft Outlook Calendar.
• Familiarity with Google Workspace tools (Docs, Sheets, Drive).
• Experience with DocuSign for document management is desirable.
• Strong proofreading skills with attention to detail in written communications.
• Ability to work independently as well as collaboratively within a team setting.
• Exceptional customer service skills with a friendly demeanor.

Physical Requirements:

• Prolonged periods of sitting, standing, or bending while performing procedures.
• Ability to lift up to 25 pounds occasionally.

Work Environment:

• Standard dental office setting with exposure to dental instruments, equipment, and chemicals.
• Travel to multiple NY office locations will be required,
• May involve occasional evening or weekend hours depending on department needs.

Disclaimer:

The above statements are intended to describe the general nature and complexity of the work being performed by personnel assigned to this classification, and do not represent an exhaustive list of all tasks, duties, and responsibilities required of personnel assigned to this position.

EEO Statement:

Rising Tide Dental Partnership Organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or protected veteran status.