Executive Administrative Assistant

Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. This vital role offers the opportunity to support senior executives by managing complex schedules, coordinating projects, and handling a wide range of administrative duties with efficiency and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This paid position provides a chance to develop your administrative expertise while contributing to the smooth operation of our organization’s leadership team.

Responsibilities

• Provide comprehensive executive administrative support, including calendar management, travel arrangements, and meeting coordination.
• Manage multi-line phone systems with professionalism, ensuring excellent phone etiquette and prompt responses to inquiries.
• Organize and maintain files, documents, and records through effective filing systems both physically and digitally.
• Draft, proofread, and transcribe correspondence, reports, presentations, and other documents with attention to detail.
• Coordinate projects across departments by tracking deadlines, preparing agendas, and following up on action items.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for daily tasks while ensuring computer literacy standards are met.
• Support office management duties such as supply ordering, front desk coverage, and maintaining a welcoming environment for visitors.
• Handle personal assistant responsibilities as needed for executive team members to optimize their productivity.

Requirements

• Proven experience in an administrative or executive assistant role with strong organizational skills.
• Microsoft Excel experience an ABSOLUTE MUST
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), Sharepoint, and data entry tools.
• Experience with QuickBooks or similar bookkeeping software is highly preferred.
• Strong project coordination abilities with attention to detail in proofreading and editing documents.
• Exceptional calendar management skills using Microsoft Outlook Calendar or similar scheduling tools.
• CRM data entry experience
• Sales quoting support and coordination with project team on customer billings
• Outstanding customer service skills coupled with professional phone etiquette.
• Ability to handle confidential information discreetly while maintaining high levels of professionalism. Join us as an Executive Administrative Assistant where your energy and expertise will empower our leadership team to succeed!

Pay: $35,000.00 - $45,000.00 per year

Work Location: In person