Executive Administrative Assistant

Location: Wilmington, DE

Required Skills & Experience

• 5+ previous experience as an executive administrative assistant, preferably supporting senior leaders or physicians
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Experience with EMR systems; Epic experience strongly preferred
• Strong organizational, communication, and time-management skills
• Ability to work independently and manage competing priorities

Job Description

The Executive Administrative Assistant III provides high-level administrative support to an executive leader within the Cardiac Center and serves as a key resource for a team of 4–8 cardiologists at a large pediatric health system. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced clinical environment.

Provide comprehensive administrative support to the Cardiac Center executive, including calendar management, meeting coordination, travel arrangements, and correspondence

Support administrative needs for 4–8 cardiologists, including scheduling, document preparation, and coordination across clinical and operational teams

Prepare reports, presentations, and meeting materials using Microsoft Office 365

Serve as a liaison between physicians, leadership, and internal departments

Utilize EMR systems (Epic preferred) to support administrative and operational workflows

Handle sensitive and confidential information with professionalism and discretion